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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Safety and hazard data message

Version:D
Release:97A
Contr. Agency:UN
Revision:2
Date:96-12-13
SOURCE:Western European Message Development Group 1 - Trade

CONTENTS
Safety and hazard data message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Safety and hazard data message (SAFHAZ) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

The Safety and hazard data message is to enable the communication of safety data and advice on relevant materials supplied to industrial customers so as to enable them to take measures to protect their employees and the environment from any potential harmful effects from these materials.


1.2. Field of Application

The Safety and hazard data message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles

The Safety data message has been designed to meet the requirements of both: the ISO recommendations and the EC Directive on Safety Data Requirements.

The message incorporates all North American requirements as defined in the current ANSI transaction set.

The message has been specifically designed to enable structured, semi-structured and unstructured data to be specified and transmitted.

All future changes to the message must be checked against the various regional and national statutory requirements before the new version is published.

A Safety data message relates to one dangerous or hazardous substance.

A Safety data message is issued by the supplier of dangerous or hazardous substances.

New or amended information about dangerous or hazardous substances must be quickly provided to every industrial recipient who has been supplied within a proscribed timescale.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of the group.

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Safety and hazard data message is SAFHAZ.

Note: Safety and hazard data messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065SAFHAZ
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment for unique identification of the Safety and Hazard Data Message.

0030 RFF, Reference

A segment for referencing documents that relate to the entire message, e.g. an EEC regulation number, and EPA regulation id, etc.

0040 DTM, Date/time/period

A segment specifying the dates, times, and/or periods that are relevant to the whole message. The segment must be specified at least once to identify the document date.

0050 FTX, Free text

A segment with free text information, in coded or clear form, that applies to the entire message.

0060 Segment Group 1: NAD-RFF-SG2

A group of segments identifying the parties involved in the transaction, the contact method(s) and mean(s), and optionally any reference required for a specific party.

0070 NAD, Name and address

A segment to identify a party name and address, either by coded identification or in clear form. The identity of the party responsible for placing the substances/materials on the market must be identified in accordance with legal requirements. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the Buyer and Seller of Goods are known to each other, thus only the coded ID is required.

0080 RFF, Reference

A segment for referencing documents that relate to a specific party, e.g. contract number, order number, etc.

0090 Segment Group 2: CTA-COM

A group of segments identifying the contact person or department for a trading partner and specifying the communication channel and number. This segment must appear at least once to identify the emergency contact of the goods supplier.

0100 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0110 COM, Communication contact

A segment specifying the communication method, e.g. telephone and means, e.g. telephone number, for the specified contact.

0120 Segment Group 3: DOC-IMD-PIA-MEA-RCS-RFF-DTM-FTX-SG4-SG6

A group of segments providing the safety and hazard details of a substance to enable appropriate precautions to be taken. Each occurrence of the detail section relates directly to one Safety Data Sheet, i.e. one substance or product.

0130 DOC, Document/message details

A segment for identifying the start of the data relevant to a specific substance and, where possible, identifying the suppliers product id.

0140 IMD, Item description

A segment for identifying or describing the substance. This must be identical to the identification information provided on the label. Other means of identification available may also be given.

0150 PIA, Additional product id

A segment providing additional codes to further identify the substance specified in the LIN segment.

0160 MEA, Measurements

A segment enabling the physical measurements of the substance to be specified where this is required for full identification.

0170 RCS, Requirements and conditions

A segment enabling any necessary industry/national/ international regulations relating to the substance to be identified.

0180 RFF, Reference

A segment for referencing documents that relate to the specific product or substance.

0190 DTM, Date/time/period

A segment specifying the date of issue and/or change Safety data.

0200 FTX, Free text

A segment with text information, in coded or clear form, used when additional information relating to the substance is needed but cannot be accommodated within other segments.

0210 Segment Group 4: NAD-RFF-SG5

A group of segments identifying the parties involved in the transaction, the contact method(s) and mean(s), and optionally any reference required for a specific party.

0220 NAD, Name and address

A segment to identify a party name and address, either by coded identification or in clear form. The identity of the party responsible for placing substances/materials on the market must be identified in accordance with legal requirements. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the Buyer and Seller of Goods are known to each other, thus only the coded is required.

0230 RFF, Reference

A segment for referencing documents that related to a specific party, e.g. order number, contract number, etc.

0240 Segment Group 5: CTA-COM

A group of segments identifying the contact person or department for a trading partner and specifying the communication channel and number. This segment must appear at least once to identify the emergency contact of the goods supplier.

0250 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0260 COM, Communication contact

A segment specifying the communication method, e.g. telephone and means e.g. telephone number, for the specified contact.

0270 Segment Group 6: SFI-PIA-EQD-FTX-SG7-SG9-SG10-SG11-SG13

A group of segments specifying the relevant information for one aspect of Safety and Hazard data.

0280 SFI, Safety information

A segment identifying the hazard/safety report section (e.g. one of the 16 sections required by EEC law) or type that the group of segments is associated with.

0290 PIA, Additional product id

A segment identifying the specific substance related to the hazard.

0300 EQD, Equipment details

A segment identifying a type or specific piece of equipment required to handle, store or transport the substance.

0310 FTX, Free text

A segment with text information, in coded or clear form, used when additional information related to the specific hazard is needed but cannot be accommodated within other segments.

0320 Segment Group 7: NAD-RFF-SG8

A group of segments identifying the parties involved in the transaction, the contact method(s) and mean(s), and optionally any reference required for specific party.

0330 NAD, Name and address

A segment to identify a party name and address, either by coded identification or in clear form. The identity of the party responsible for placing the substances/materials on the market must be identified in accordance with legal requirements. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the Buyer and Seller of Goods are known to each other, thus only the coded ID is required.

0340 RFF, Reference

A segment for referencing documents that relate to a specific party, e.g. order number, contract number, etc.

0350 Segment Group 8: CTA-COM

A group of segments identifying the contact person or department for a trading partner and specifying the communications channel and number. This segment must appear at least once to identify the emergency contact of the good supplier.

0360 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0370 COM, Communication contact

A segment specifying the communication method, e.g. telephone and means, e.g. telephone number, for the specified contact.

0380 Segment Group 9: HAN-FTX

A group of segments giving any necessary handling information.

0390 HAN, Handling instructions

A segment providing information on the handling of hazardous materials.

0400 FTX, Free text

A segment with text information, in coded or clear form, used when additional information related to the handling or storage of the substance is needed but cannot be accommodated within other segments.

0410 Segment Group 10: IMD-MEA-PCD-RFF-FTX

A group of segments providing safety and health hazard information.

0420 IMD, Item description

A segment identifying a hazardous component of the substance.

0430 MEA, Measurements

A segment specifying measurements and tolerances of exposure, storage conditions, etc. for the component.

0440 PCD, Percentage details

A segment specifying the percentage of the hazardous substance that the component occupies.

0450 RFF, Reference

A segment identifying documents or regulations relevant to the specific component of the hazardous substance.

0460 FTX, Free text

A segment with text information, in coded or clear form, used when additional information related to the safety or health hazard information is needed but cannot be accommodated within other segments.

0470 Segment Group 11: DGS-RFF-FTX-SG12

A group of segments providing information relating to the transportation of a substance.

0480 DGS, Dangerous goods

A segment identifying transport related information for the movement of hazardous goods.

0490 RFF, Reference

A segment identifying additional documents or regulations relevant to the movement of hazardous goods.

0500 FTX, Free text

A segment with text information, in coded or clear form, used when additional information related to the transport of the hazardous goods is needed but cannot be accommodated within other segments.

0510 Segment Group 12: PAC-PCI

A group of segments providing information relating to the packaging of a substance.

0520 PAC, Package

A segment describing the type of packages/physical units in which the substance is transported or stored.

0530 PCI, Package identification

A segment identifying the markings and labels on the packages containing the substance, i.e. the package/box label.

0540 Segment Group 13: CCI-IMD-FTX-CAV-SG14-SG15

A group of segments providing information relating to the physical and chemical characteristics and properties of a substance. When required other related information will be given, e.g. stability, ecological, etc.

0550 CCI, Characteristic/class id

A segment identifying particular characteristic about which information will be required.

0560 IMD, Item description

A segment further describing the characteristic of a substance or component of a substance.

0570 FTX, Free text

A segment with text information, in coded or clear form, used when additional information related to the physical of chemical property is needed but cannot be accommodated within other segments.

0580 CAV, Characteristic value

A segment identifying the value of attributes.

0590 Segment Group 14: RFF-DTM

A group of segments identifying documents/regulations and, if required, their dates relevant to the characteristic.

0600 RFF, Reference

A segment identifying additional documents or regulations relevant to the specific characteristic.

0610 DTM, Date/time/period

A segment specifying the dates, times, and/or periods that are relevant for the document or regulation.

0620 Segment Group 15: MEA-TEM-DTM-RFF-FTX

A group of segments providing measurements and test results related to the substances physical and chemical property.

0630 MEA, Measurements

A segment specifying the physical/chemical property measurements, e.g. melting point, boiling point, etc.

0640 TEM, Test method

A segment specifying the type and nature of the test performed to obtain the measurement.

0650 DTM, Date/time/period

A segment identifying the date/time/period when the test result was obtained.

0660 RFF, Reference

A segment identifying documents or regulations relevant to the specific test result.

0670 FTX, Free text

A segment with text information, in coded or clear form, used to give additional information relating to the test.

0680 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
COM Communication contact
CTA Contact information
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FTX Free text
HAN Handling instructions
IMD Item description
MEA Measurements
NAD Name and address
PAC Package
PCD Percentage details
PCI Package identification
PIA Additional product id
RCS Requirements and conditions
RFF Reference
SFI Safety information
TEM Test method
UNH Message header
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─RFF Reference ×10 (C)
├─DTM Date/time/period ×10 (C)
├─FTX Free text ×99 (C)
├─Segment Group 1 ×10 (C)
├─NAD Name and address ×1 (M)
├─RFF Reference ×10 (C)
└─Segment Group 2 ×10 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 3 ×1000 (M)
├─DOC Document/message details ×1 (M)
├─IMD Item description ×999 (C)
├─PIA Additional product id ×10 (C)
├─MEA Measurements ×10 (C)
├─RCS Requirements and conditions ×10 (C)
├─RFF Reference ×10 (C)
├─DTM Date/time/period ×10 (C)
├─FTX Free text ×99 (C)
├─Segment Group 4 ×10 (C)
├─NAD Name and address ×1 (M)
├─RFF Reference ×10 (C)
└─Segment Group 5 ×10 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
└─Segment Group 6 ×20 (C)
──├─SFI Safety information ×1 (M)
──├─PIA Additional product id ×10 (C)
──├─EQD Equipment details ×99 (C)
──├─FTX Free text ×99 (C)
──├─Segment Group 7 ×10 (C)
──├─NAD Name and address ×1 (M)
──├─RFF Reference ×10 (C)
──└─Segment Group 8 ×10 (C)
────├─CTA Contact information ×1 (M)
────└─COM Communication contact ×5 (C)
──├─Segment Group 9 ×10 (C)
──├─HAN Handling instructions ×1 (M)
──└─FTX Free text ×99 (C)
──├─Segment Group 10 ×999 (C)
──├─IMD Item description ×1 (M)
──├─MEA Measurements ×10 (C)
──├─PCD Percentage details ×10 (C)
──├─RFF Reference ×10 (C)
──└─FTX Free text ×99 (C)
──├─Segment Group 11 ×10 (C)
──├─DGS Dangerous goods ×1 (M)
──├─RFF Reference ×10 (C)
──├─FTX Free text ×99 (C)
──└─Segment Group 12 ×10 (C)
────├─PAC Package ×1 (M)
────└─PCI Package identification ×10 (C)
──└─Segment Group 13 ×999 (C)
────├─CCI Characteristic/class id ×1 (M)
────├─IMD Item description ×10 (C)
────├─FTX Free text ×99 (C)
────├─CAV Characteristic value ×10 (C)
────├─Segment Group 14 ×10 (C)
────├─RFF Reference ×1 (M)
────└─DTM Date/time/period ×10 (C)
────└─Segment Group 15 ×10 (C)
──────├─MEA Measurements ×1 (M)
──────├─TEM Test method ×10 (C)
──────├─DTM Date/time/period ×10 (C)
──────├─RFF Reference ×10 (C)
──────└─FTX Free text ×99 (C)
└─UNT Message trailer ×1 (M)

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