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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Request for quote message

Version:D
Release:97A
Contr. Agency:UN
Revision:5
Date:96-12-13
SOURCE:Submitted by PAEB purchasing group on behalf of WEEB-MD1

CONTENTS
Request for quote message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
      1. Header section
      2. Detail section
      3. Summary section
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Request for quote message (REQOTE) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

A message which provides potential buyers with the ability to solicit price, delivery schedule, and other conditions from potential sellers of goods or services.


1.2. Field of Application

The UN Standard Request for Quote Message may be applied for both the national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry.


1.3. Principles

  • A potential buyer may solicit offers for one or more goods items or services.
  • A request for quote may refer to goods items or services related to one or more delivery schedules, call-offs, etc.
  • A request for quote for cross border transactions may contain additional information for customs and/or statistical purposes.

2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Data that is not necessary to meet the functional requirements of the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment.

Free text information within the message should be avoided as this inhibits automatic processing.


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Request for quote message is REQOTE.

Note: Request for quote messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065REQOTE
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the request for quote by means of its type and number and when necessary it's function.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date.

Examples of the use of this DTM segment are: Date the request for quote was made, and the last date the quotation will be accepted. The Date/time/period segment within other segment groups should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PAT segment group.

0040 PAI, Payment instructions

A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole request for quotation, if accepted. An example of the use of this segment is to specify that a documentary credit will be used.

0050 ALI, Additional information

A segment indicating special conditions related to the total request for quotation owing to origin, customs preference, or other commercial factors.

0060 IMD, Item description

A segment providing a description common to all line items of the request for quotation.

0070 IRQ, Information required

A segment to specify information to be supplied in the quotation.

0080 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the received to process this segment manually.

0090 Segment Group 1: RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, reservation number.

0100 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number.

0110 DTM, Date/time/period

A segment specifying the date/time related to the reference.

0120 Segment Group 2: AJT-FTX

A segment group to give information about adjustment.

0130 AJT, Adjustment details

A segment giving adjustment details.

0140 FTX, Free text

A segment giving additional information on the adjustment.

0150 Segment Group 3: TAX-MOA-LOC

A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.

0160 TAX, Duty/tax/fee details

A segment specifying a tax type, category and rate, or exemption, relating to the whole order, e.g. Value Added Tax at the standard rate is applicable for all items.

0170 MOA, Monetary amount

A segment specifying the amount for the identified tax/fee.

0180 LOC, Place/location identification

A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country.

0190 Segment Group 4: CUX-DTM

A group of segments specifying the currencies and related dates/times/period valid for the whole request for quotation. Currency data may be omitted in national applications but will be required for international transactions.

0200 CUX, Currencies

A segment identifying the currencies required in the request for quotation. A rate of exchange may be given to convert a reference currency into a target currency.

0210 DTM, Date/time/period

A segment specifying the date/time/period related to the rate of exchange.

0220 Segment Group 5: PAT-DTM-PCD-MOA

A group of segments specifying the terms of payment applicable for the whole order.

0230 PAT, Payment terms basis

A segment identifying the payment terms and date/time basis.

0240 DTM, Date/time/period

A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

0250 PCD, Percentage details

A segment specifying the discount, interest, penalty as well as instalment percentage.

0260 MOA, Monetary amount

A segment specifying amounts related to payment discounts, penalties or instalments.

0270 Segment Group 6: TOD-LOC

A group of segments indicating the terms of delivery for the whole order.

0280 TOD, Terms of delivery or transport

A segment identifying the delivery terms to be used. e.g. UN INCOTERMS code could be used to specify the delivery terms.

0290 LOC, Place/location identification

A segment identifying locations relevant to the delivery terms specified in the TOD segment.

0300 Segment Group 7: EQD-HAN-MEA-FTX

A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order.

0310 EQD, Equipment details

A segment to define information regarding equipment to be used in relation to the request for quotation, and if required, to indicate responsibility for supply of the equipment.

0320 HAN, Handling instructions

A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order.

0330 MEA, Measurements

A segment providing measurement information for the equipment.

0340 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0350 Segment Group 8: RCS-RFF-DTM-FTX

A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements, e.g. building regulations, safety requirements, etc.

0360 RCS, Requirements and conditions

A segment to enable industry or national requirements to be specified.

0370 RFF, Reference

A segment identifying the referenced document by its number and, where appropriate, a line number.

0380 DTM, Date/time/period

A segment indicating the date/time details relating to the references.

0390 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0400 Segment Group 9: APR-PRI-QTY-DTM-MOA-RNG

A group of segments identifying requested classes of pricing, quantities or pricing breaks.

0410 APR, Additional price information

A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

0420 PRI, Price details

A segment to specify the price type. The price used in the calculation of the line amount will be identified as one of the calculation prices.

0430 QTY, Quantity

A segment to specify pertinent quantities relating to the pricing information.

0440 DTM, Date/time/period

A segment specifying the date/time/period relevant to the pricing information.

0450 MOA, Monetary amount

A segment to specify amounts relevant to the pricing information.

0460 RNG, Range details

A segment to identify the quantity or amount ranges to which the additional price information applies.

0470 Segment Group 10: DLM-MOA-DTM

A group of segments specifying delivery limitations.

0480 DLM, Delivery limitations

A segment specifying requested limitations on quoted delivery.

0490 MOA, Monetary amount

A segment specifying monetary amount limitations.

0500 DTM, Date/time/period

A segment specifying the date/time/period related to the delivery limitation.

0510 Segment Group 11: NAD-LOC-FII-SG12-SG13-SG14

A group of segments identifying the parties with associated information.

0520 NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the request for quotation. Identification of the seller and buyer parties is mandatory for a request for quotation. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

0530 LOC, Place/location identification

A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

0540 FII, Financial institution information

A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes.

0550 Segment Group 12: RFF-DTM

A group of segments giving references only relevant to the specified party rather than the whole message.

0560 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

0570 DTM, Date/time/period

A segment specifying the date and/or time related to the reference.

0580 Segment Group 13: DOC-DTM

A group of segments identifying the documentary requirements of the specified party.

0590 DOC, Document/message details

A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

0600 DTM, Date/time/period

A segment specifying the date and/or time of the document.

0610 Segment Group 14: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

0620 CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

0630 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

0640 Segment Group 15: TDT-QTY-SG16

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order.

0650 TDT, Details of transport

A segment specifying the mode, means and identification of the transport for the goods in the request for quotation. If required, the carrier's address should be indicated within the NAD Segment group.

0660 QTY, Quantity

A segment to specify pertinent quantities relating to the transportation details TDT.

0670 Segment Group 16: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

0680 LOC, Place/location identification

A segment identifying locations relevant to the transport specified in the TDT segment, e.g. place of departure or border crossing point.

0690 DTM, Date/time/period

A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

0700 Segment Group 17: PAC-MEA-SG18

A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order.

0710 PAC, Package

A segment specifying the number and type of packages for the whole order, e.g. number and type of pallets.

0720 MEA, Measurements

A segment specifying physical measurements of packages described in the PAC segment, e.g. package length, weight.

0730 Segment Group 18: PCI-RFF-DTM-GIN

A group of segments specifying the markings and labels on individual physical units.

0740 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

0750 RFF, Reference

A segment identifying the master label number.

0760 DTM, Date/time/period

A segment specifying the dates relevant to the package markings.

0770 GIN, Goods identity number

A segment identifying the number or ranges of numbers for use with the package markings.

0780 Segment Group 19: SCC-FTX-SG20

A group of segments specifying requested delivery schedules relating to quantities, frequencies and dates for the quotation.

0790 SCC, Scheduling conditions

A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.

0800 FTX, Free text

A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0810 Segment Group 20: QTY-DTM

A group of segments to specify the scheduled quantities, date/time of the schedule.

0820 QTY, Quantity

A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.

0830 DTM, Date/time/period

A segment specifying the date/time/period details relating to the quantity and schedule used to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.

0840 Segment Group 21: ALC-ALI-SG22-SG23-SG24-SG25-SG26

A group of segments specifying allowances and charges for the requested quotation. The allowance or charge either relate to the total request for quotation in which case it cannot be overridden at detail level, or it can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate MOA segments. The basis for the calculation of the alternate currency details are to be indicated in the TAX and MOA segments.

The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate to be specified in one of the dependent Segment groups.

0850 ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary its calculation sequence.

0860 ALI, Additional information

A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

0870 Segment Group 22: QTY-RNG

A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity requested for quotation is greater than 1000 pieces.

0880 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the allowance or charge.

0890 RNG, Range details

A segment specifying, if required, the range to which the allowance or charge applies.

0900 Segment Group 23: PCD-RNG

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity requested for quotation is within the range 5 tons to 10 tons.

0910 PCD, Percentage details

A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

0920 RNG, Range details

A segment specifying, if required, a range for the application of the percentage.

0930 Segment Group 24: MOA-RNG

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value requested in the quotation is greater than BEF 100000.

0940 MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

0950 RNG, Range details

A segment specifying, if required, a range for the application of the allowance/charge amount.

0960 Segment Group 25: RTE-RNG

A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons.

0970 RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

0980 RNG, Range details

A segment specifying, if required, the range for the application of the allowance/charge rate.

0990 Segment Group 26: TAX-MOA

A group of segments specifying tax related information for the allowance or charge.

1000 TAX, Duty/tax/fee details

A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

1010 MOA, Monetary amount

A segment specifying the amount for the allowance or charge tax.


4.1.2. Detail section

Information to be provided in the Detail section:

1020 Segment group 27: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR- FTX-PAI-DOC-SG28-SG29-SG30-SG31-SG32-SG33- SG34-SG35-SG36-SG37-SG38-SG39-SG42-SG46-SG52- SG54 A group of segments providing details of the individual requested items. There must be at least one occurrence of Segment group 27 within an request for quote. This Segment group may be repeated to give subline details.

1030 LIN, Line item

A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service requested for quotation. Other product identification numbers, e.g. Buyer product number, etc. can be specified within the following PIA segment.

1040 PIA, Additional product id

A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.

1050 IMD, Item description

A segment for describing the product or service being requested in the quotation as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

1060 MEA, Measurements

A segment enabling the physical measurements of the item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc.

1070 QTY, Quantity

A segment identifying the product quantities e.g. quantity requested.

1080 PCD, Percentage details

A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an acid.

1090 ALI, Additional information

A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors.

1100 DTM, Date/time/period

A segment specifying date/time/period details relating to the line item only.

1110 GIN, Goods identity number

A segment providing identity numbers to be applied to the goods being in the request for quotation.

1120 GIR, Related identification numbers

A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.

1130 QVR, Quantity variances

A segment identifying quantity variances.

1140 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

1150 PAI, Payment instructions

A segment to give payment conditions and payment means for individual requested items.

1160 DOC, Document/message details

A segment to indicate movement certificate requirements.

1170 Segment Group 28: CCI-CAV-MEA

A group of segments providing product characteristic and product characteristic details.

1180 CCI, Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

1190 CAV, Characteristic value

A segment to specify common product characteristic by value in either coded form or in free format.

1200 MEA, Measurements

A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges.

1210 Segment Group 29: MOA-QTY-IMD-CUX-DTM

A group of segments to allow request of cost breakdown information such as tooling cost, material or overhead cost.

1220 MOA, Monetary amount

A segment to identify the cost of components of a quoted price, e.g. tooling cost, labour, and material cost, etc.

1230 QTY, Quantity

A segment to specify quantities relating to the cost breakdown of the quoted prices.

1240 IMD, Item description

A segment for describing the product or services being quoted. This segment should be used to for products that can not identified by a product code or article number.

1250 CUX, Currencies

A segment identifying currencies relevant to the monetary details. A rate of exchange may be given to convert the currency.

Currency data is usually omitted in national applications but will be required for international transactions.

1260 DTM, Date/time/period

A segment specifying the date/time/period relating to the rate of exchange.

1270 Segment Group 30: AJT-FTX

A segment group to give information about adjustment.

1280 AJT, Adjustment details

A segment giving adjustment details.

1290 FTX, Free text

A segment giving additional information on the adjustment.

1300 Segment Group 31: PRI-APR-RNG-CUX-DTM

A group of segments identifying the relevant pricing information for the goods or services ordered.

1310 PRI, Price details

A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as one of the calculation prices.

1320 APR, Additional price information

A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

1330 RNG, Range details

A segment to identify the ranges (quantity, amount, etc.) to which the additional price information applies.

1340 CUX, Currencies

A segment to identify currencies required in the request for quotation message.

1350 DTM, Date/time/period

A segment to identify the date/time/period information related to the price change. e.g. period of validity.

1360 Segment Group 32: RFF-DTM

A group of segments giving references and where necessary, their dates, relating to the line item.

1370 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

1380 DTM, Date/time/period

A segment specifying the date/time related to the reference.

1390 Segment Group 33: LOC-QTY-DTM

A group of segments specifying destination and quantity details for consignments involving multidestination deliveries.

1400 LOC, Place/location identification

A segment indicating the location to which part of the consignment is to be delivered.

1410 QTY, Quantity

A segment specifying the quantity to be delivered to the identified location.

1420 DTM, Date/time/period

A segment specifying the dates and/or times that the delivery should be made.

1430 Segment Group 34: TAX-MOA-LOC

A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.

1440 TAX, Duty/tax/fee details

A segment specifying a tax type, category and rate, or exemption, relating to the line item.

1450 MOA, Monetary amount

A segment specifying the amount for the identified tax/fee.

1460 LOC, Place/location identification

A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state tax.

1470 Segment Group 35: TOD-LOC

A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section.

1480 TOD, Terms of delivery or transport

A segment identifying the delivery terms to be used.

1490 LOC, Place/location identification

A segment identifying locations relevant to the delivery terms specified in the TOD segment.

1500 Segment Group 36: EQD-HAN-MEA-FTX

A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section.

1510 EQD, Equipment details

A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment, e.g. a container identification.

1520 HAN, Handling instructions

A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item.

1530 MEA, Measurements

A segment providing measurement information for the equipment.

1540 FTX, Free text

A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

1550 Segment Group 37: RCS-RFF-DTM-FTX

A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc.

1560 RCS, Requirements and conditions

A segment to enable industry or national requirements to be specified.

1570 RFF, Reference

A segment identifying the referenced document by its number and, where appropriate, a line number.

1580 DTM, Date/time/period

A segment indicating the date/time details relating to the references.

1590 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

1600 Segment Group 38: PAT-DTM-PCD-MOA

A group of segments specifying the requested terms of payment for the applicable item.

1610 PAT, Payment terms basis

A segment identifying the payment terms and date/time basis.

1620 DTM, Date/time/period

A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

1630 PCD, Percentage details

A segment specifying the discount, interest, penalty as well as instalment percentage.

1640 MOA, Monetary amount

A segment specifying amounts related to payment discounts, penalties or instalments.

1650 Segment Group 39: PAC-MEA-QTY-DTM-SG40-SG41

A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item.

1660 PAC, Package

A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type.

1670 MEA, Measurements

A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight.

1680 QTY, Quantity

A segment to specify maximum stack ability and number of articles in the package.

1690 DTM, Date/time/period

A segment to give the effective date of the package.

1700 Segment Group 40: RFF-DTM

A group of segments giving references e.g. to a packing instruction document relevant to a particular package type and its date/time/period of issue.

1710 RFF, Reference

A segment identifying the packing instruction document.

1720 DTM, Date/time/period

A segment specifying the date/time related to the referenced document.

1730 Segment Group 41: PCI-RFF-DTM-GIN

A group of segments specifying the markings and labels on individual physical units.

1740 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

1750 RFF, Reference

A segment identifying the master label number.

1760 DTM, Date/time/period

A segment specifying the dates relevant to the package markings.

1770 GIN, Goods identity number

A segment identifying the number or ranges of numbers for use with the package markings.

1780 Segment Group 42: NAD-LOC-SG43-SG44-SG45

A group of segments identifying the parties with associated information, relevant to the line item only.

1790 NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the request for quotation. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

1800 LOC, Place/location identification

A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

1810 Segment Group 43: RFF-DTM

A group of segments giving references only relevant to the specified party rather than the whole message.

1820 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

1830 DTM, Date/time/period

A segment specifying the date and/or time related to the reference.

1840 Segment Group 44: DOC-DTM

A group of segments identifying the documentary requirements of the specified party.

1850 DOC, Document/message details

A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

1860 DTM, Date/time/period

A segment specifying the date and/or time of the document.

1870 Segment Group 45: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

1880 CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

1890 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

1900 Segment Group 46: ALC-ALI-SG47-SG48-SG49-SG50-SG51

A group of segments specifying allowances and charges for the line items. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate detailed in the dependent Segment groups.

1910 ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary its calculation sequence.

1920 ALI, Additional information

A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

1930 Segment Group 47: QTY-RNG

A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity is greater than 1000 pieces.

1940 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the allowance or charge.

1950 RNG, Range details

A segment specifying, if required, the range to which the allowance or charge applies.

1960 Segment Group 48: PCD-RNG

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity is within the range 5 tons to 10 tons.

1970 PCD, Percentage details

A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

1980 RNG, Range details

A segment specifying, if required, a range for the application of the percentage.

1990 Segment Group 49: MOA-RNG

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value is greater than BEF 100000.

2000 MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

2010 RNG, Range details

A segment specifying, if required, a range for the application of the allowance/charge amount.

2020 Segment Group 50: RTE-RNG

A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is DEM 3 per 10 tons.

2030 RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

2040 RNG, Range details

A segment specifying, if required, the range for the application of the allowance/charge rate.

2050 Segment Group 51: TAX-MOA

A group of segments specifying tax related information for the allowance or charge.

2060 TAX, Duty/tax/fee details

A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

2070 MOA, Monetary amount

A segment specifying the amount for the allowance or charge tax.

2080 Segment Group 52: TDT-QTY-SG53

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section.

2090 TDT, Details of transport

A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section.

2100 QTY, Quantity

A segment to specify quantities relevant to transportation, e.g. delivery quantity.

2110 Segment Group 53: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

2120 LOC, Place/location identification

A segment identifying locations relevant to the transport specified in the TDT segment.

2130 DTM, Date/time/period

A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

2140 Segment Group 54: SCC-FTX-SG55

A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section.

2150 SCC, Scheduling conditions

A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.

2160 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

2170 Segment Group 55: QTY-DTM

A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule.

2180 QTY, Quantity

A segment to specify quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.

2190 DTM, Date/time/period

A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.


4.1.3. Summary section

Information to be provided in the Summary section:

2200 UNS, Section control

A service segment placed before the first user data segment in the summary section to indicate the end of that section.

2210 MOA, Monetary amount

A segment giving the total amounts for the whole message.

2220 CNT, Control total

A segment by which control totals may be provided by the sender for checking by the receiver.

2230 Segment Group 56: ALC-MOA-ALI

A group of segments to summarize the allowances and charges, Monetary amounts for the entire request for quote.

2240 ALC, Allowance or charge

A segment identifying the charge or allowance type to be summarized.

2250 MOA, Monetary amount

A segment specifying the summary amount for the allowance or charge.

2260 ALI, Additional information

A segment indicating that allowance or charge specified is subject to special conditions owing to the origin, customs preference or commercial factors.

2270 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

AJT Adjustment details
ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DLM Delivery limitations
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
HAN Handling instructions
IMD Item description
IRQ Information required
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RNG Range details
RTE Rate details
SCC Scheduling conditions
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×35 (M)
├─PAI Payment instructions ×1 (C)
├─ALI Additional information ×5 (C)
├─IMD Item description ×1 (C)
├─IRQ Information required ×10 (C)
├─FTX Free text ×99 (C)
├─Segment Group 1 ×10 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 2 ×1 (C)
├─AJT Adjustment details ×1 (M)
└─FTX Free text ×5 (C)
├─Segment Group 3 ×5 (C)
├─TAX Duty/tax/fee details ×1 (M)
├─MOA Monetary amount ×1 (C)
└─LOC Place/location identification ×5 (C)
├─Segment Group 4 ×5 (C)
├─CUX Currencies ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 5 ×10 (C)
├─PAT Payment terms basis ×1 (M)
├─DTM Date/time/period ×5 (C)
├─PCD Percentage details ×1 (C)
└─MOA Monetary amount ×1 (C)
├─Segment Group 6 ×10 (C)
├─TOD Terms of delivery or transport ×1 (M)
└─LOC Place/location identification ×2 (C)
├─Segment Group 7 ×10 (C)
├─EQD Equipment details ×1 (M)
├─HAN Handling instructions ×5 (C)
├─MEA Measurements ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 8 ×10 (C)
├─RCS Requirements and conditions ×1 (M)
├─RFF Reference ×5 (C)
├─DTM Date/time/period ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 9 ×25 (C)
├─APR Additional price information ×1 (M)
├─PRI Price details ×1 (C)
├─QTY Quantity ×2 (C)
├─DTM Date/time/period ×1 (C)
├─MOA Monetary amount ×2 (C)
└─RNG Range details ×2 (C)
├─Segment Group 10 ×1 (C)
├─DLM Delivery limitations ×1 (M)
├─MOA Monetary amount ×1 (C)
└─DTM Date/time/period ×1 (C)
├─Segment Group 11 ×99 (C)
├─NAD Name and address ×1 (M)
├─LOC Place/location identification ×25 (C)
├─FII Financial institution information ×5 (C)
├─Segment Group 12 ×10 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 13 ×5 (C)
├─DOC Document/message details ×1 (M)
└─DTM Date/time/period ×1 (C)
└─Segment Group 14 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 15 ×10 (C)
├─TDT Details of transport ×1 (M)
├─QTY Quantity ×5 (C)
└─Segment Group 16 ×10 (C)
──├─LOC Place/location identification ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 17 ×10 (C)
├─PAC Package ×1 (M)
├─MEA Measurements ×5 (C)
└─Segment Group 18 ×10 (C)
──├─PCI Package identification ×1 (M)
──├─RFF Reference ×1 (C)
──├─DTM Date/time/period ×5 (C)
──└─GIN Goods identity number ×10 (C)
├─Segment Group 19 ×10 (C)
├─SCC Scheduling conditions ×1 (M)
├─FTX Free text ×5 (C)
└─Segment Group 20 ×10 (C)
──├─QTY Quantity ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 21 ×15 (C)
├─ALC Allowance or charge ×1 (M)
├─ALI Additional information ×5 (C)
├─Segment Group 22 ×1 (C)
├─QTY Quantity ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 23 ×1 (C)
├─PCD Percentage details ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 24 ×2 (C)
├─MOA Monetary amount ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 25 ×1 (C)
├─RTE Rate details ×1 (M)
└─RNG Range details ×1 (C)
└─Segment Group 26 ×5 (C)
──├─TAX Duty/tax/fee details ×1 (M)
──└─MOA Monetary amount ×1 (C)
├─Segment Group 27 ×20000 (M)
├─LIN Line item ×1 (M)
├─PIA Additional product id ×25 (C)
├─IMD Item description ×99 (C)
├─MEA Measurements ×5 (C)
├─QTY Quantity ×5 (C)
├─PCD Percentage details ×1 (C)
├─ALI Additional information ×5 (C)
├─DTM Date/time/period ×35 (C)
├─GIN Goods identity number ×1000 (C)
├─GIR Related identification numbers ×1000 (C)
├─QVR Quantity variances ×1 (C)
├─FTX Free text ×99 (C)
├─PAI Payment instructions ×1 (C)
├─DOC Document/message details ×1 (C)
├─Segment Group 28 ×999 (C)
├─CCI Characteristic/class id ×1 (M)
├─CAV Characteristic value ×10 (C)
└─MEA Measurements ×10 (C)
├─Segment Group 29 ×100 (C)
├─MOA Monetary amount ×1 (M)
├─QTY Quantity ×2 (C)
├─IMD Item description ×1 (C)
├─CUX Currencies ×1 (C)
└─DTM Date/time/period ×2 (C)
├─Segment Group 30 ×1 (C)
├─AJT Adjustment details ×1 (M)
└─FTX Free text ×5 (C)
├─Segment Group 31 ×99 (C)
├─PRI Price details ×1 (M)
├─APR Additional price information ×1 (C)
├─RNG Range details ×1 (C)
├─CUX Currencies ×5 (C)
└─DTM Date/time/period ×5 (C)
├─Segment Group 32 ×99 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 33 ×100 (C)
├─LOC Place/location identification ×1 (M)
├─QTY Quantity ×1 (C)
└─DTM Date/time/period ×5 (C)
├─Segment Group 34 ×10 (C)
├─TAX Duty/tax/fee details ×1 (M)
├─MOA Monetary amount ×1 (C)
└─LOC Place/location identification ×5 (C)
├─Segment Group 35 ×5 (C)
├─TOD Terms of delivery or transport ×1 (M)
└─LOC Place/location identification ×2 (C)
├─Segment Group 36 ×10 (C)
├─EQD Equipment details ×1 (M)
├─HAN Handling instructions ×5 (C)
├─MEA Measurements ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 37 ×10 (C)
├─RCS Requirements and conditions ×1 (M)
├─RFF Reference ×5 (C)
├─DTM Date/time/period ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 38 ×10 (C)
├─PAT Payment terms basis ×1 (M)
├─DTM Date/time/period ×5 (C)
├─PCD Percentage details ×1 (C)
└─MOA Monetary amount ×1 (C)
├─Segment Group 39 ×10 (C)
├─PAC Package ×1 (M)
├─MEA Measurements ×5 (C)
├─QTY Quantity ×5 (C)
├─DTM Date/time/period ×5 (C)
├─Segment Group 40 ×5 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
└─Segment Group 41 ×10 (C)
──├─PCI Package identification ×1 (M)
──├─RFF Reference ×1 (C)
──├─DTM Date/time/period ×5 (C)
──└─GIN Goods identity number ×10 (C)
├─Segment Group 42 ×99 (C)
├─NAD Name and address ×1 (M)
├─LOC Place/location identification ×5 (C)
├─Segment Group 43 ×5 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 44 ×5 (C)
├─DOC Document/message details ×1 (M)
└─DTM Date/time/period ×5 (C)
└─Segment Group 45 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 46 ×99 (C)
├─ALC Allowance or charge ×1 (M)
├─ALI Additional information ×5 (C)
├─Segment Group 47 ×1 (C)
├─QTY Quantity ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 48 ×1 (C)
├─PCD Percentage details ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 49 ×2 (C)
├─MOA Monetary amount ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 50 ×1 (C)
├─RTE Rate details ×1 (M)
└─RNG Range details ×1 (C)
└─Segment Group 51 ×5 (C)
──├─TAX Duty/tax/fee details ×1 (M)
──└─MOA Monetary amount ×1 (C)
├─Segment Group 52 ×10 (C)
├─TDT Details of transport ×1 (M)
├─QTY Quantity ×5 (C)
└─Segment Group 53 ×10 (C)
──├─LOC Place/location identification ×1 (M)
──└─DTM Date/time/period ×5 (C)
└─Segment Group 54 ×100 (C)
──├─SCC Scheduling conditions ×1 (M)
──├─FTX Free text ×5 (C)
──└─Segment Group 55 ×10 (C)
────├─QTY Quantity ×1 (M)
────└─DTM Date/time/period ×5 (C)
├─UNS Section control ×1 (M)
├─MOA Monetary amount ×15 (C)
├─CNT Control total ×10 (C)
├─Segment Group 56 ×10 (C)
├─ALC Allowance or charge ×1 (M)
├─MOA Monetary amount ×1 (M)
└─ALI Additional information ×1 (C)
└─UNT Message trailer ×1 (M)

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