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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Remittance advice message

Version:D
Release:97A
Contr. Agency:UN
Revision:5
Date:96-12-13
SOURCE:Joint development by WEEB-MD1-MD4 and PAEB

CONTENTS
Remittance advice message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
      1. Header section
      2. Detail section
      3. Summary section
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Remittance advice message (REMADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

The Remittance Advice is a communication between trading partners, e.g. seller, buyer, financial institutions, which provides a detailed accounting relative to a payment, or other form of financial settlement, for the provision of goods and/or services as detailed in the advice.


1.2. Field of Application

This message may be applied for both national and international settlements. It is based on universal practice and is not dependent on the type of business or industry.


1.3. Principles

  • A Remittance Advice is a notice of a payment to be made.
  • A Remittance Advice may cover one or more commercial trade transactions (and related financial transactions), such as invoices, credit notes, debit notes, etc.
  • A Remittance Advice may include a cross reference to a Payment Order.
  • A single Remittance Advice may relate to both national and international settlements.
  • Each Remittance Advice shall be calculated in only one currency, even though the related transaction is denominated in different currencies.
  • Each Remittance Advice shall relate to only one settlement date.
  • Where remittance advice relates to a dispute, the message :

. does not necessarily relate to one settlement date . is not necessarily a notice for a payment to be made

  • A Remittance Advice may be initiated by either party according to agreements.

2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.

Free text information within the message should be avoided as this inhibits automatic processing.


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Remittance advice message is REMADV.

Note: Remittance advice messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065REMADV
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment for unique identification of the Remittance Advice Message, the type of Remittance Advice and its function.

0030 DTM, Date/time/period

A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender.

0040 RFF, Reference

A segment for referencing documents which relate to the whole message.

0050 FII, Financial institution information

A segment identifying the financial institution (e.g. bank) and account number and, where relevant, the currency of the account, for each party involved in the transaction. The Payor may indicate the previously agreed choice of financial institution for payment.

0060 PAI, Payment instructions

A segment specifying the conditions, guarantee, method and channel of payment for the Remittance Advice.

0070 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0080 GIS, General indicator

A segment identifying various indicators required by a processing system.

0090 Segment Group 1: NAD-SG2

A group of segments identifying the parties involved in the transaction and, optionally the contact points and numbers.

0100 NAD, Name and address

A segment to identify a party name and address, either by coded identification or in clear form.

It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and Seller are known to each other, thus only the coded ID is required.

0110 Segment Group 2: CTA-COM

A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number.

0120 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0130 COM, Communication contact

A segment specifying the communication channel and number for the specified contact.

0140 Segment Group 3: CUX-DTM

A group of segments specifying the currencies and related dates/periods valid for the whole Remittance Advice. Currency data may be omitted in national applications but will be required for international transactions.

0150 CUX, Currencies

A segment identifying the currencies required in the Remittance Advice. A rate of exchange may be given to convert a reference currency into a target currency.

0160 DTM, Date/time/period

A segment specifying the date/time/period related to the rate of exchange.


4.1.2. Detail section

Information to be provided in the Detail section:

0170 Segment group 4: DOC-MOA-DTM-RFF-NAD-SG5-SG6-SG7-SG8 A group of segments providing details of all documents, e.g. invoices, statements, despatch advices, etc, to which the Remittance Advice refers. It includes information on the monetary amounts for each document and on any adjustments (with an indication of the reason for adjustments) and discounts. For information purposes an indication of the tax element can be provided.

0180 DOC, Document/message details

A segment for identifying the reference document against which payment is being made.

0190 MOA, Monetary amount

A segment giving the monetary amounts for the amount due and the amount to be remitted.

0200 DTM, Date/time/period

A segment to specify the date of the referenced document and to indicate any other relevant dates applicable, e.g. Due date, Tax point date, etc.

0210 RFF, Reference

A segment for the inclusion of any additional references related to the reference document.

0220 NAD, Name and address

A segment to identify a party name and address, either by coded identification or in a clear form, e.g; original seller or issuer of the document.

0230 Segment Group 5: CUX-DTM

A group of segments specifying the currencies and the related dates/periods valid of the referenced document where different to the remittance currency.

0240 CUX, Currencies

A segment identifying the currency and associated exchange rate of the referenced document where different to the remittance currency.

0250 DTM, Date/time/period

A segment specifying the date/time/period related to the rate of exchange.

0260 Segment Group 6: AJT-MOA-RFF-FTX

A group of segments to indicate adjustment amounts and their referenced documents.

0270 AJT, Adjustment details

A segment indicating any adjustments to the amounts originally specified in the referenced document, and to which items such adjustments apply, with the associated reason for adjustment.

0280 MOA, Monetary amount

A segment giving the monetary amounts of the adjustments of each reference document (e.g. original amount, discount amount, etc). The currency data elements should not be used.

0290 RFF, Reference

A segment for the inclusion of any additional references related to the reference document.

0300 FTX, Free text

A segment giving information in clear text when it is necessary.

0310 Segment Group 7: INP-FTX

A group of segments to indicate instructions to parties in coded and when necessary in free text.

0320 INP, Parties to instruction

A segment to indicate instructions to parties in coded form.

0330 FTX, Free text

A segment to indicate instructions to parties in free text.

0340 Segment Group 8: DLI-MOA-PIA-DTM-SG9-SG10

A group of segments which may be used when required to provide details of individual line items in the reference document.

0350 DLI, Document line identification

A segment identifying a specific line item within the referenced document.

0360 MOA, Monetary amount

A segment giving the monetary amounts for the amount due and the amount to be remitted.

0370 PIA, Additional product id

A segment specifying item identification codes where required.

0380 DTM, Date/time/period

A segment specifying the date/time/period related to the line item, e.g. date of receiving of the goods, delivery date.

0390 Segment Group 9: CUX-DTM

A group of segments identifying the currency and the related dates/periods of the line item where different to the remittance and document currency.

0400 CUX, Currencies

A segment identifying the currency and associated exchange rate of the line item, where different to the remittance and document currency.

0410 DTM, Date/time/period

A segment specifying the date/time/period related to the rate of exchange.

0420 Segment Group 10: AJT-MOA-RFF-FTX

A group of segments to indicate adjustment amounts and their referenced documents for this line item.

0430 AJT, Adjustment details

A segment indicating any adjustments to the amounts originally specified for this line item and the reason for the adjustments.

0440 MOA, Monetary amount

A segment giving the monetary amounts of the adjustment for this line item.

0450 RFF, Reference

A segment for the inclusion of any additional references related to the reference document.

0460 FTX, Free text

A segment giving a complement of information to adjustment reasons for cases that cannot be given (completely) in coded values.


4.1.3. Summary section

Information to be provided in the Summary section:

0470 UNS, Section control

A service segment placed at the start of the summary section to avoid segment collision.

0480 MOA, Monetary amount

A segment giving the total amount of the payment to be made or other amounts. It is taken as given, i.e. is not subject to recalculation. It may be used for check operations, such as message validation.

0490 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

AJT Adjustment details
BGM Beginning of message
COM Communication contact
CTA Contact information
CUX Currencies
DLI Document line identification
DOC Document/message details
DTM Date/time/period
FII Financial institution information
FTX Free text
GIS General indicator
INP Parties to instruction
MOA Monetary amount
NAD Name and address
PAI Payment instructions
PIA Additional product id
RFF Reference
UNH Message header
UNS Section control
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×5 (M)
├─RFF Reference ×5 (C)
├─FII Financial institution information ×5 (C)
├─PAI Payment instructions ×1 (C)
├─FTX Free text ×5 (C)
├─GIS General indicator ×5 (C)
├─Segment Group 1 ×99 (C)
├─NAD Name and address ×1 (M)
└─Segment Group 2 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 3 ×5 (C)
├─CUX Currencies ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 4 ×9999 (C)
├─DOC Document/message details ×1 (M)
├─MOA Monetary amount ×5 (M)
├─DTM Date/time/period ×5 (C)
├─RFF Reference ×5 (C)
├─NAD Name and address ×2 (C)
├─Segment Group 5 ×5 (C)
├─CUX Currencies ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 6 ×100 (C)
├─AJT Adjustment details ×1 (M)
├─MOA Monetary amount ×1 (C)
├─RFF Reference ×1 (C)
└─FTX Free text ×5 (C)
├─Segment Group 7 ×5 (C)
├─INP Parties to instruction ×1 (M)
└─FTX Free text ×5 (C)
└─Segment Group 8 ×9999 (C)
──├─DLI Document line identification ×1 (M)
──├─MOA Monetary amount ×5 (C)
──├─PIA Additional product id ×5 (C)
──├─DTM Date/time/period ×5 (C)
──├─Segment Group 9 ×5 (C)
──├─CUX Currencies ×1 (M)
──└─DTM Date/time/period ×1 (C)
──└─Segment Group 10 ×10 (C)
────├─AJT Adjustment details ×1 (M)
────├─MOA Monetary amount ×1 (C)
────├─RFF Reference ×1 (C)
────└─FTX Free text ×5 (C)
├─UNS Section control ×1 (M)
├─MOA Monetary amount ×9 (M)
└─UNT Message trailer ×1 (M)

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