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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Product data message

Version:D
Release:97A
Contr. Agency:UN
Revision:2
Date:96-12-13
SOURCE:Western European EDIFACT Board - MD1

CONTENTS
Product data message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
      1. Header section
      2. Detail section
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Product data message (PRODAT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

A message to submit master data - a set of data that is rarely changed - to identify and describe products a supplier offers to his (potential) customer or buyer. This information of long validity includes technical and functional product description but not commercial terms and conditions. This message can be used as well to update the information on a previously sent PRODAT message.


1.2. Field of Application

The Product data message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles

This message provides product identification and description on the full or partial range of deliverable goods a supplier offers to his customers. It might be offered to a single customer, a multitude of customers and to agents as well.

The information enables customers to select goods according to appropriate needs. To achieve this the subsequent details may be provided on specified goods:

+ products characteristics + technical data + utilisation description + utilisation requirements + handling information

The information may be provided either structured or in free format.

This message provides capability to identify technical information being mandatory for ordering. Descriptive and, or identifying parts of this message can be copied into orders as required.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates and/or times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format.

Periods should be specified as whole numbers representing the required period as indicated in the date or time or period format (weeks, months, etc.).

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of the group.

Free text information within the message should be avoided as this inhibits automatic processing.


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Product data message is PRODAT.

Note: Product data messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065PRODAT
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the Product Data Message by means of its name and number and when necessary its function. Data element 1225 may be used to identify updates to a previously sent PRODAT message.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the Product Data Message date. The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item, for example the availability date for a specified line item (SG8-DTM following LIN).

0040 ALI, Additional information

A segment indicating country of origin.

0050 IMD, Item description

A segment providing the product family name commonly used with all products identified within the message in free format and when necessary identifying the language used. It may be repeated as well to provide the name in other languages.

0060 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed relevant for all products described in the actual message but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0070 PGI, Product group information

A segment to identify a product group, price group or tariff group which is applicable to the whole message.

0080 Segment Group 1: TRU-DTM

A group of segments to identify technical rules applicable for all products contained in the message and the rules' issue dates.

0090 TRU, Technical rules

A segment identifying technical rules and conditions relevant for the whole message.

0100 DTM, Date/time/period

A segment specifying the technical rules' issue date.

0110 Segment Group 2: RCS-PIA

A group of segments to identify governmental or legal trade restrictions and relevant commodities.

0120 RCS, Requirements and conditions

A segment indicating that and which governmental or legal trade restrictions apply to all products described in the actual message.

0130 PIA, Additional product id

A segment to identify the commodities relevant for the identified trade restrictions.

0140 Segment Group 3: RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message.

0150 RFF, Reference

A segment identifying a reference by its type and number.

0160 DTM, Date/time/period

A segment specifying the date and, or related to the reference.

0170 Segment Group 4: NAD-SG5-SG6

A group of segments identifying the parties with associated information relevant to the whole message.

0180 NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. At least one NAD-segment should be provided, for example the manufacturer, the supplier or message generator. It is recommended that, if possible, only the coded form of the party ID should be specified.

0190 Segment Group 5: CTA-COM

A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment.

0200 CTA, Contact information

A segment to identify a person and, or department, and their function, to whom communications should be directed.

0210 COM, Communication contact

A segment to identify a communication type and number for the contact specified in the CTA segment.

0220 Segment Group 6: RFF-DTM

A group of segments used to provide references and where necessary, their dates, related to the party identified in the NAD segment.

0230 RFF, Reference

A segment identifying a reference by its type and number.

0240 DTM, Date/time/period

A segment specifying the date and, or time related to the reference.

0250 Segment Group 7: CCI-CAV-MEA

A group of segments providing common product characteristic and common characteristic details.

0260 CCI, Characteristic/class id

A segment to identify common product characteristic and, or the characteristic name and characteristic relevance for the business process.

0270 CAV, Characteristic value

A segment to specify common product characteristic by value in either coded form or in free format.

0280 MEA, Measurements

A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product family or group characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.


4.1.2. Detail section

Information to be provided in the Detail section:

0290 Segment group 8: LIN-PIA-DTM-MEA-HAN-DOC-FTX-PGI-SG9-SG10- SG11-SG12-SG13-SG14-SG15-SG16-SG17-SG19-SG20- SG21 A group of segments providing details of a single product. This segment group may be repeated to give subline details.

0300 LIN, Line item

A segment identifying the line item by the line item number and the product by its item number. Detailed product description can be specified using the following segment group: SG9 (IMD-FTX). Data element 1229 may be used to identify the current line item updating the correspondent line item of a previously sent PRODAT message.

0310 PIA, Additional product id

A segment providing either additional identification of the product specified in the LIN segment or any substitute product identification.

0320 DTM, Date/time/period

A segment specifying date and, ,or time or period details relating to the line item only, for example the date of first or last availability of specified product.

0330 MEA, Measurements

A segment enabling the physical measurements of the item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form, for example thickness of plastic film, length, weight, etc. Note: Measurement related to product characteristics are to be given by MEA within the item characteristic group.

0340 HAN, Handling instructions

A segment providing information on required handling of the actual line item's product and additionally, if required, notifying hazardous materials.

0350 DOC, Document/message details

A segment to identify documents required with the identified product, for example the SAFHAZ message.

0360 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information on the actual product is needed but cannot be accommodated within other segments (for free format product description FTX in segment group 9 is to be used only). In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0370 PGI, Product group information

A segment to identify a product group, price group or tariff group which is applicable to the current line item only.

0380 Segment Group 9: IMD-FTX

A group of segments for naming, identification and short description of the product specified within the PRODAT message line item. This group may be repeated to provide name and, or description in one or more other languages.

0390 IMD, Item description

Segment providing the given product name in free format and when necessary identifying the language used. It may be repeated as well to provide name in one more other languages.

0400 FTX, Free text

A segment with free text information, in clear form, to describe the named product and when necessary identifying the language used. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0410 Segment Group 10: TRU-DTM

A group of segments to identify technical rules applicable for the actual product and the rules' issue dates.

0420 TRU, Technical rules

A segment identifying technical rules and conditions relevant for the whole message.

0430 DTM, Date/time/period

A segment specifying the technical rules' issue date.

0440 Segment Group 11: RCS-PIA

A group of segments to identify governmental or legal trade restrictions and relevant commodities.

0450 RCS, Requirements and conditions

A segment indicating that and which governmental or legal trade restrictions apply to the actual product.

0460 PIA, Additional product id

A segment to identify the commodities relevant for the identified trade restrictions.

0470 Segment Group 12: QTY-DTM

A group of segments to provide quantity for the specified product and where relevant related date and time information for example minimum delivery batch, indication of manufacturer's capacity within a given period.

0480 QTY, Quantity

A segment to specify quantities related to the product.

0490 DTM, Date/time/period

A segment indicating that date or time details relate to the quantity, for example number of time units needed to manufacture the specified product quantity.

0500 Segment Group 13: PRI-CUX-RNG

A segment group to specify the estimated value of an item only for budgetary purposes. This segment group may specify values over a given quantity range and for a current currency.

0510 PRI, Price details

A segment to specify the estimated value of an item for information purposes only.

0520 CUX, Currencies

A segment to specify the currency of the value.

0530 RNG, Range details

A segment to specify the quantity range where the estimated value is applicable.

0540 Segment Group 14: CCI-CAV-MEA

A group of segments providing product characteristic and-product characteristic details.

0550 CCI, Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

0560 CAV, Characteristic value

A segment to specify common product characteristic by value in either coded form or in free format.

0570 MEA, Measurements

A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

0580 Segment Group 15: ALI-PCD

A group of segments providing information on origin and, or special conditions applicable to the product and - if required - relevant percentages.

0590 ALI, Additional information

A segment indicating that the product is subject to special conditions owing to origin, customs preference or commercial factors.

0600 PCD, Percentage details

A segment providing a percentage and percentage basis related to the additional information.

0610 Segment Group 16: RFF-DTM

A group of segments giving references related to the product specified in the LIN segment.

0620 RFF, Reference

A segment identifying the reference related to the product by its number and type and where appropriate a line within a document.

0630 DTM, Date/time/period

A segment specifying the date and, or time related to the reference.

0640 Segment Group 17: NAD-RFF-QTY-SG18

A group of segments identifying the parties with associated information.

0650 NAD, Name and address

A segment identifying names and addresses of the parties related to the identified product, in coded or clear form, and their functions for example supplier, warehouse, service. It is recommended that, if possible, only the coded form of the party ID should be specified.

0660 + RFF, Reference

A segment identifying a reference related to the party described in the preceding NAD segment.

0670 + QTY, Quantity

A segment enabling the specification of quantities required to satisfy the specified level of service for a specific party.

0680 Segment Group 18: CTA-COM

A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment.

0690 CTA, Contact information

A segment to identify a person and, or department, and their function, to whom communications should be directed.

0700 COM, Communication contact

A segment to identify a communication type and number for the contact specified in the CTA segment.

0710 Segment Group 19: DGS-QTY-FTX

A group of segments containing information about dangerous goods.

0720 DGS, Dangerous goods

A segment providing dangerous goods information by using relevant dangerous goods identification.

0730 QTY, Quantity

A segment to specify quantity for the given dangerous goods.

0740 FTX, Free text

A segment with free text information, in clear form, to identify dangerous goods. In computer to computer exchanges such text will normally require the receiver process this segment manually.

0750 Segment Group 20: PAC-MEA-QTY-HAN-PCI

A group of segments identifying product specific packaging of the goods identified in the line item, its physical dimensions and marks (for example special packaging relevant for the product).

0760 PAC, Package

A segment specifying the number of packages and the physical type of packaging for the product, for example, package type.

0770 MEA, Measurements

A segment specifying physical measurements of packages described in the PAC segment,-for example cube or gross weight, stack factor.

0780 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the package, for example quantity of products packed into the package.

0790 HAN, Handling instructions

A segment providing information on required handling of the actual line item's product depending on packaging and additionally, if required, notifying hazardous materials.

0800 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment, for example item number of packaging unit.

0810 Segment Group 21: HYN-PIA-QTY-FTX-SG22-SG23-SG24

A group of segments to specify hierarchical connections from the given product to higher or lower levelled products.

0820 HYN, Hierarchy information

A segment to identify hierarchical connections from the given product to higher or lower levelled products and its function within the logistic chain. Data element 1229 may be used to identify the current line item's hierarchical structure updating the correspondent line item's hierarchical structure of a previously sent PRODAT message.

0830 PIA, Additional product id

A segment providing either additional identification of the product specified in the HYN segment or any substitute product identification.

0840 QTY, Quantity

A segment identifying the child product's quantity contained within the identified parent product.

0850 + FTX, Free text

A segment with free text information, in coded or clear form, used when additional information on the actual product and its hierarchical connections.

0860 Segment Group 22: RFF-DTM

A group of segments to provide references linked to the hierarchical item and where necessary the reference date.

0870 RFF, Reference

A segment identifying the reference linked to the hierarchical item, for example the drawing number on a wiring diagram.

0880 DTM, Date/time/period

A segment specifying the date and, or time related to the reference.

0890 Segment Group 23: CCI-CAV-MEA

A group of segments to identify characteristics depending on the product's use within the specified hierarchy.

0900 CCI, Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

0910 CAV, Characteristic value

A segment to specify product characteristic by value in either coded form or in free format.

0920 MEA, Measurements

A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

0930 Segment Group 24: NAD-PIA-QTY-SG25

A segment group to specify party dependent information for the actual product in the given hierarchy.

0940 NAD, Name and address

A segment identifying a party preferably in coded form to which specific product and hierarchical item characteristics apply.

0950 PIA, Additional product id

A segment providing additional identification(s) of the hierarchically linked product that are specific to the identified party, for example an additional number from another origin to identify the higher or lower levelled product relevant to the identified party.

0960 QTY, Quantity

A segment identifying the child product's quantity contained within the identified parent product if specially defined by the named party.

0970 Segment Group 25: CCI-CAV-MEA

A group of segments to identify characteristics depending on the product's use within the hierarchy specific to the identified party.

0980 CCI, Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

0990 CAV, Characteristic value

A segment to specify product-characteristic by value in either coded form or in free format.

1000 MEA, Measurements

A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

1010 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

ALI Additional information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
FTX Free text
HAN Handling instructions
HYN Hierarchy information
IMD Item description
LIN Line item
MEA Measurements
NAD Name and address
PAC Package
PCD Percentage details
PCI Package identification
PGI Product group information
PIA Additional product id
PRI Price details
QTY Quantity
RCS Requirements and conditions
RFF Reference
RNG Range details
TRU Technical rules
UNH Message header
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×10 (M)
├─ALI Additional information ×5 (C)
├─IMD Item description ×10 (C)
├─FTX Free text ×5 (C)
├─PGI Product group information ×10 (C)
├─Segment Group 1 ×10 (C)
├─TRU Technical rules ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 2 ×10 (C)
├─RCS Requirements and conditions ×1 (M)
└─PIA Additional product id ×5 (C)
├─Segment Group 3 ×99 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 4 ×99 (C)
├─NAD Name and address ×1 (M)
├─Segment Group 5 ×5 (C)
├─CTA Contact information ×1 (M)
└─COM Communication contact ×10 (C)
└─Segment Group 6 ×5 (C)
──├─RFF Reference ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 7 ×999 (C)
├─CCI Characteristic/class id ×1 (M)
├─CAV Characteristic value ×10 (C)
└─MEA Measurements ×10 (C)
├─Segment Group 8 ×999 (M)
├─LIN Line item ×1 (M)
├─PIA Additional product id ×10 (C)
├─DTM Date/time/period ×5 (C)
├─MEA Measurements ×10 (C)
├─HAN Handling instructions ×5 (C)
├─DOC Document/message details ×99 (C)
├─FTX Free text ×99 (C)
├─PGI Product group information ×10 (C)
├─Segment Group 9 ×10 (C)
├─IMD Item description ×1 (M)
└─FTX Free text ×99 (C)
├─Segment Group 10 ×10 (C)
├─TRU Technical rules ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 11 ×10 (C)
├─RCS Requirements and conditions ×1 (M)
└─PIA Additional product id ×5 (C)
├─Segment Group 12 ×10 (C)
├─QTY Quantity ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 13 ×5 (C)
├─PRI Price details ×1 (M)
├─CUX Currencies ×1 (C)
└─RNG Range details ×1 (C)
├─Segment Group 14 ×999 (C)
├─CCI Characteristic/class id ×1 (M)
├─CAV Characteristic value ×10 (C)
└─MEA Measurements ×10 (C)
├─Segment Group 15 ×999 (C)
├─ALI Additional information ×1 (M)
└─PCD Percentage details ×5 (C)
├─Segment Group 16 ×99 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 17 ×99 (C)
├─NAD Name and address ×1 (M)
├─RFF Reference ×99 (C)
├─QTY Quantity ×5 (C)
└─Segment Group 18 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×10 (C)
├─Segment Group 19 ×10 (C)
├─DGS Dangerous goods ×1 (M)
├─QTY Quantity ×1 (C)
└─FTX Free text ×5 (C)
├─Segment Group 20 ×5 (C)
├─PAC Package ×1 (M)
├─MEA Measurements ×10 (C)
├─QTY Quantity ×5 (C)
├─HAN Handling instructions ×5 (C)
└─PCI Package identification ×5 (C)
└─Segment Group 21 ×999 (C)
──├─HYN Hierarchy information ×1 (M)
──├─PIA Additional product id ×10 (C)
──├─QTY Quantity ×5 (C)
──├─FTX Free text ×99 (C)
──├─Segment Group 22 ×999 (C)
──├─RFF Reference ×1 (M)
──└─DTM Date/time/period ×5 (C)
──├─Segment Group 23 ×99 (C)
──├─CCI Characteristic/class id ×1 (M)
──├─CAV Characteristic value ×10 (C)
──└─MEA Measurements ×10 (C)
──└─Segment Group 24 ×99 (C)
────├─NAD Name and address ×1 (M)
────├─PIA Additional product id ×10 (C)
────├─QTY Quantity ×5 (C)
────└─Segment Group 25 ×99 (C)
──────├─CCI Characteristic/class id ×1 (M)
──────├─CAV Characteristic value ×99 (C)
──────└─MEA Measurements ×10 (C)
└─UNT Message trailer ×1 (M)

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