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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Order status enquiry message

Version:D
Release:97A
Contr. Agency:UN
Revision:1
Date:96-12-13
SOURCE:Western European EDIFACT Board - MD1

CONTENTS
Order status enquiry message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
      1. Header section
      2. Detail section
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Order status enquiry message (OSTENQ) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

A message between a buyer or buyer's agent and a seller or seller's agent for information on the current status of a previously sent order(s).


1.2. Field of Application

The Order status enquiry message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles

This message may relate to:

The order status enquiry can be sent as 'non-specific enquiries', i.e. asking for all outstanding orders, or as 'specific enquiries', i.e. asking for specific orders or order lines.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION

This section is provided to give clarification and further explanation to the usage of segments within the message structure.


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Order status enquiry message is OSTENQ.

Note: Order status enquiry messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065OSTENQ
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the order status enquiry by means of its type and number and when necessary it's function.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. The Date/Time/Period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Reference issue date is specified within the RFF Segment group.

0040 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer exchanges such text will normally require the receiver to process this segment manually.

0050 Segment Group 1: NAD-SG2

A group of segments identifying the parties with associated information.

0060 NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed order. Identification of the sender (normally the buyer) is mandatory for the enquiry. It is recommended that where possible only the coded form of the party ID should be specified.

0070 Segment Group 2: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

0080 CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

0090 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.


4.1.2. Detail section

Information to be provided in the Detail section:

0100 Segment group 3: DOC-DTM-SG4 A group of segments providing details of the individual requested order(s).

0110 DOC, Document/message details

A segment giving references to the purchase order(s) enquired. Other references may also be given, e.g. sellers reference number.

0120 DTM, Date/time/period

A segment specifying the date/time related to the reference.

0130 Segment Group 4: LIN-PIA-IMD-MEA-SG5-SG6

A group of segments providing details of the individual requested order(s) lines.

0140 LIN, Line item

A segment used to identify a line item.

0150 PIA, Additional product id

A segment providing additional identification on the product specified in the LIN segment. E.g. To give seller's item number, EAN number, technical specification number.

0160 IMD, Item description

A segment for describing the product as well as product characteristic. This segment should be used for products and services that cannot be fully identified by a product code or article number.

0170 MEA, Measurements

A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc.

0180 Segment Group 5: RFF-DTM

A group of segments giving references related to the order line(s) and, where relevant, its dates.

0190 RFF, Reference

A segment giving references to sellers reference number, contract numbers, etc.

0200 DTM, Date/time/period

A segment specifying the date/time related to the reference.

0210 Segment Group 6: LOC-DTM-QTY

A group of segments used to request the status of only certain delivery of an order line.

0220 LOC, Place/location identification

A segment indicating the location to which goods are to be delivered. This segment will only be used for multi destination deliveries.

0230 DTM, Date/time/period

A segment specifying the date/time related to the product quantities.

0240 QTY, Quantity

A segment identifying the product quantities.

0250 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
FTX Free text
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
NAD Name and address
PIA Additional product id
QTY Quantity
RFF Reference
UNH Message header
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×5 (M)
├─FTX Free text ×20 (C)
├─Segment Group 1 ×25 (M)
├─NAD Name and address ×1 (M)
└─Segment Group 2 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 3 ×999 (C)
├─DOC Document/message details ×1 (M)
├─DTM Date/time/period ×5 (C)
└─Segment Group 4 ×20000 (C)
──├─LIN Line item ×1 (M)
──├─PIA Additional product id ×25 (C)
──├─IMD Item description ×10 (C)
──├─MEA Measurements ×5 (C)
──├─Segment Group 5 ×99 (C)
──├─RFF Reference ×1 (M)
──└─DTM Date/time/period ×1 (C)
──└─Segment Group 6 ×99 (C)
────├─LOC Place/location identification ×1 (M)
────├─DTM Date/time/period ×5 (C)
────└─QTY Quantity ×1 (C)
└─UNT Message trailer ×1 (M)

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