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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Provisional booking message

Version:D
Release:97A
Contr. Agency:UN
Revision:4
Date:96-12-13
SOURCE:Western European EDIFACT Board

CONTENTS
Provisional booking message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table
  6. ANNEX

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Provisional booking message (IFTMBP) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE

This paper provides the definition of the Provisional Booking Message to be used in fulfilling the requirements of trading partners in the transport chain worldwide, in the interchange of cargo and transport related information using Electronic Data Interchange (EDI).

This message is a single consignment based message, being aligned with other single consignment based messages such as the other two booking messages (IFTMBF and IFTMBC), the instruction messages (IFTMIN and IFTMCS) and the Arrival Notice Message (IFTMAN). The single consignment based messages can be used by all modes of transport for the forwarding and transport of goods from any origin to any destination, regardless of route or prevailing commercial practice. These messages are suitable for the arrangement of the transport of goods between all parties to the movement of the consignment (including the consignor/shipper and consignee as well as the forwarders, brokers, and carriers involved) as well as providing the information necessary to perform that transport and delivery of the goods.

They should be used in the same way by each mode of transport when the requirements are common even if functionally similar information is known by different names.


1.1. Functional Definition

A message from a party requesting space and/or giving brief details of a planned consignment for forwarding and/or transport services to the party providing those services. In this message, the conditions under which the planned transport should take place can be given.


1.2. Field of Application

This message may be applied for both national and international trade. It is based on universal practice and is not dependent on the type of business or industry.


1.3. Principles

A provisional booking should always be answered by a confirmation in any form by the service provider. Under normal circumstances a Provisional Booking Message is a first contact message between a shipper and a carrier, either followed by a Firm Booking Message and/or an Instruction Message.

  • A consignment may contain several goods items.
  • Goods items may or may not be containerized.
  • A goods item may be transported in one or more containers, and a single container may contain one or more goods items.
  • One goods item may be related to one or more customs tariff codes.
  • Goods items related to one customs tariff code may be carried in one or more containers.
  • Goods items may reflect either the contractual or operational description of the goods.
  • A party to the movement of the consignment may book or order transport for one or more goods items.
  • A party to the movement of the consignment may book or issue instructions of transport to be arranged for several goods items by means of one or several of the following messages: IFTMBP, IFTMBF, IFTMBC, IFTMIN, IFTMCS, IFTMAN.
  • Pre-carriage (advanced haulage) and/or on-carriage (destination haulage) of goods items or equipment within one booking or instruction may take place in different steps, each step specified with its own transport details group.
  • Equipment may have other types of equipment attached to it, e.g. a temperature control unit attached to a container.
  • Equipment and/or goods items may be attached to or transported on another load or transport device, which as such may be attached to or transported on yet another load or transport device, e.g. a container on a chassis on a rail-car.
  • Transport devices, which have the ability of powered movement on their own, are specified in the transport details group. Other load or transport devices are specified as equipment.
  • The expression of packaging for goods items can be expressed at up to three levels.

A number of generic transport terms are used in this specification, to be described as:

  • MODE OF TRANSPORT: The method of transport used for the conveyance of goods or persons, e.g. by rail, by road, by sea.
  • MEANS OF TRANSPORT: The vehicle used for the transport of goods or persons, e.g. aircraft, truck, vessel.
  • TYPE OF MEANS OF TRANSPORT: The type of vehicle used in the transport process, e.g. wide body, tank truck, passenger vessel.
  • EQUIPMENT: Material resources necessary to facilitate the transport and handling of cargo. Transport equipment does under the given circumstances not have the ability to move by its own propulsion (e.g. sea container, trailer, unit load device, pallet).
  • TYPE OF EQUIPMENT: The type of material used, e.g. 40 feet container, four way pallet, mafi trailer.

2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Provisional booking message is IFTMBP.

Note: Provisional booking messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065IFTMBP
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment to indicate the beginning of a message and to transmit identifying number and type of the message.

0030 CTA, Contact information

A segment to identify a person or department to whom communication should be directed.

0040 COM, Communication contact

A segment to identify a communication number of a person or department to whom communication should be directed.

0050 DTM, Date/time/period

A segment to indicate a date and time applying to the whole message, e.g., date and time of document issue.

0060 TSR, Transport service requirements

A segment to identify the contract, conditions of carriage, services, and priority requirements for the transport.

0070 FTX, Free text

A segment to specify free form or processable supplementary information, such as status of transport, remarks to be printed on the transport documents (where required), consignment remarks, insurance instructions, etc., or any other additional information.

0080 CNT, Control total

A segment to specify totals for a consignment.

0090 Segment Group 1: LOC-DTM

A group of segments to specify locations and related date(s)/time(s) which apply to the entire message, e.g. place of transhipment.

0100 LOC, Place/location identification

A segment to identify a location applying to the entire message.

0110 DTM, Date/time/period

A segment to indicate date(s) and time(s) relating to the location.

0120 Segment Group 2: RFF-DTM

A group of segments containing a reference and constants which apply to the entire message.

0130 RFF, Reference

A segment to express a reference which applies to the entire message such as: the document/message number that is to be updated by this very message (according to data element 1225 Message Function, Coded in segment BGM), booking reference, order number, insurance contract, etc.

0140 DTM, Date/time/period

A segment to indicate date and time relating to the reference.

0150 Segment Group 3: GOR-FTX-SG4

A group of segments to identify customs and other governmental procedures and required documents.

0160 GOR, Governmental requirements

A segment to indicate applicable governmental procedures related to import, export and transport of the goods.

0170 FTX, Free text

A segment to provide additional governmental requirements information.

0180 Segment Group 4: DOC-DTM

A group of segments to specify required documents by government.

0190 DOC, Document/message details

A segment to indicate a document required by government.

0200 DTM, Date/time/period

A segment to specify the date/time related to the required document.

0210 Segment Group 5: TDT-DTM-TSR-SG6-SG7

A group of segments to indicate details of the movement of goods such as mode and means of transport, locations, departure, and arrival date(s) and time(s).

0220 TDT, Details of transport

A segment to indicate information related to a certain stage of the transport, such as mode, means and carrier.

0230 DTM, Date/time/period

A segment to indicate departure/arrival date and time.

0240 TSR, Transport service requirements

A segment to identify contract, conditions of carriage, services, priority requirements for this stage of transport.

0250 Segment Group 6: LOC-DTM

A group of segments to specify a location and date/time related to this leg of transport.

0260 LOC, Place/location identification

A segment to indicate a location such as origin, destination, stop off, etc. related to this leg of transport.

0270 DTM, Date/time/period

A segment to specify a date/time related to the location, such as arrival date/time of a means of transport at a specific location.

0280 Segment Group 7: RFF-DTM

A group of segments to specify an additional reference related to the stage of the transport.

0290 RFF, Reference

A segment to specify the additional reference.

0300 DTM, Date/time/period

A segment to identify date and time relating to the reference.

0310 Segment Group 8: NAD-LOC-SG9-SG10-SG11-SG12-SG13

A group of segments to identify a party, related references, locations contacts, required documents, and charges to be paid by the party.

0320 NAD, Name and address

A segment to identify the party's name, address, and function.

0330 LOC, Place/location identification

A segment to indicate location where a specific function will be performed.

0340 Segment Group 9: CTA-COM

A group of segments identifying a contact and its communications related to the party.

0350 CTA, Contact information

A segment to identify a person or department within a party.

0360 COM, Communication contact

A segment to identify a communication number of a person or department to whom communication should be directed.

0370 Segment Group 10: DOC-DTM

A group of segments to identify required documents.

0380 DOC, Document/message details

A segment to identify a document required of, by or for the party.

0390 DTM, Date/time/period

A segment to identify date and time relating to the reference.

0400 Segment Group 11: RFF-DTM

A group of segments to specify a reference related to the party.

0410 RFF, Reference

A segment to identify a reference used by a party.

0420 DTM, Date/time/period

A segment to indicate date and time relating to the reference.

0430 Segment Group 12: CPI-RFF-CUX-LOC-MOA

A group of segments to identify the charge and its amount to be paid by the party.

0440 CPI, Charge payment instructions

A segment to identify default charge methodology.

0450 RFF, Reference

A segment to indicate a reference relating to the CPI segment, such as charge reference number.

0460 CUX, Currencies

A segment to indicate payment currency related to the charge methodology.

0470 LOC, Place/location identification

A segment to identify the place of charge collection.

0480 MOA, Monetary amount

A segment to identify the monetary amount associated with the charges.

0490 Segment Group 13: TSR-RFF-LOC-TPL-FTX

A group of segments to specify a transport service requirement and its associated details (such as applicable commercial agreement) related to the party.

0500 TSR, Transport service requirements

A segment to specify a required service for the transport, such as re-icing.

0510 RFF, Reference

A segment to identify a commercial agreement related to the service requirement.

0520 LOC, Place/location identification

A segment to indicate the location where the required service must be performed, such as place of re-icing.

0530 TPL, Transport placement

A segment to identify the means of transport to which the service requirement applies.

0540 FTX, Free text

A segment to provide any additional information related to the service requirement.

0550 Segment Group 14: GID-HAN-TMP-RNG-TMD-LOC-FTX-SG15-GDS-SG16-

SG17-SG18-SG19-SG20-SG22-SG24 A group of segments to describe the goods items for which transport is undertaken.

0560 GID, Goods item details

A segment to identify a goods item for which transport is undertaken. A goods item can be identified by up to three levels of packaging.

0570 HAN, Handling instructions

A segment to specify handling instructions relating to the goods item.

0580 TMP, Temperature

A segment to specify a temperature setting for a goods item.

0590 RNG, Range details

A segment to specify a temperature range setting for a goods item.

0600 TMD, Transport movement details

A segment to specify transport movement details for a goods item.

0610 LOC, Place/location identification

A segment to specify a country associated with a goods item, such as country of origin, or country of destination.

0620 FTX, Free text

A segment to specify processable supplementary information relating to the goods item.

0630 Segment Group 15: NAD-DTM

A group of segments to identify different places of collection and/or delivery for the goods item.

0640 NAD, Name and address

A segment to specify an address of a place of collection or delivery for a goods item.

0650 DTM, Date/time/period

A segment to indicate date and time relating to the place of collection or delivery.

0660 GDS, Nature of cargo

A segment to describe the nature of cargo.

0670 Segment Group 16: MEA-EQN

A group of segments to specify measurements applicable to a goods item.

0680 MEA, Measurements

A segment to specify measurements, other than dimensions, applicable to a goods item.

0690 EQN, Number of units

A segment to specify the number of equipment units to each of which the given measurement applies.

0700 Segment Group 17: DIM-EQN

A group of segments to specify dimensions applicable to a goods item.

0710 DIM, Dimensions

To specify dimensions applicable to a goods item.

0720 EQN, Number of units

A segment to specify the number of equipment units to each of which the given dimension applies.

0730 Segment Group 18: RFF-DTM

A group of segments to identify references to a goods item.

0740 RFF, Reference

A segment to identify a reference to a goods item.

0750 DTM, Date/time/period

A segment to indicate date and time relating to the reference.

0760 Segment Group 19: DOC-DTM

A group of segments to specify documents and associated date(s) and time(s) for a goods item.

0770 DOC, Document/message details

A segment to specify a document prepared for a goods item.

0780 DTM, Date/time/period

A segment to associate date and time with the prepared document.

0790 Segment Group 20: TPL-SG21

A group of segments to identify transport details and associated measurements for a goods item. This group may be repeated to indicate the different phases of the movement.

0800 TPL, Transport placement

A segment to identify transport details for a goods item.

0810 Segment Group 21: MEA-EQN

A group of segments to identify measurements.

0820 MEA, Measurements

A segment to specify the distribution of a goods item among the transport details.

0830 EQN, Number of units

A segment to specify the number of equipment units to each of which the given measurement applies.

0840 Segment Group 22: SGP-SG23

A group of segments to specify the distribution of a goods item among the transport equipment.

0850 SGP, Split goods placement

A segment to identify the equipment in which goods are transported.

0860 Segment Group 23: MEA-EQN

A group of segments to identify measurements.

0870 MEA, Measurements

A segment to specify measurements of that portion of the goods item in the equipment.

0880 EQN, Number of units

A segment to specify the number of equipment units to each of which the given measurement applies.

0890 Segment Group 24: DGS-FTX-SG25-SG26-SG27

A group of segments to specify dangerous goods details related to the goods item. One goods item may be in different dangerous goods classes.

0900 DGS, Dangerous goods

A segment to indicate the class of dangerous goods, packing group, etc.

0910 FTX, Free text

A segment to specify the dangerous goods technical name and to specify any additional dangerous goods information.

0920 Segment Group 25: CTA-COM

A group of segments to identify a contact to whom communication regarding the dangerous goods can be directed.

0930 CTA, Contact information

A segment to identify a person or department.

0940 COM, Communication contact

A segment to identify a communication number of a person or department.

0950 Segment Group 26: MEA-EQN

A group of segments to identify dangerous goods measurements.

0960 MEA, Measurements

A segment to specify measurements of the dangerous goods.

0970 EQN, Number of units

A segment to specify the number of equipment units to each of which the given measurement applies.

0980 Segment Group 27: SGP-SG28

A group of segments to specify the distribution of the dangerous goods among the transport equipment.

0990 SGP, Split goods placement

A segment to identify the equipment in which the dangerous goods are transported.

1000 Segment Group 28: MEA-EQN

A group of segments to identify dangerous goods measurements.

1010 MEA, Measurements

A segment to specify measurements of that portion of the dangerous goods in the equipment.

1020 EQN, Number of units

A segment to specify the number of equipment units to each of which the given measurement applies.

1030 Segment Group 29: EQD-EQN-TMD-MEA-DIM-TPL-HAN-TMP-FTX-SG30

A group of segments to specify equipment in which goods are transported.

1040 EQD, Equipment details

A segment to specify equipment, and equipment size and type used in the transport.

1050 EQN, Number of units

A segment to specify number of pieces of equipment required.

1060 TMD, Transport movement details

A segment to specify transport movement details for the equipment.

1070 MEA, Measurements

A segment to specify measurements, other than dimensions, associated with the equipment, such as weight.

1080 DIM, Dimensions

A segment to specify dimensions applicable to equipment.

1090 TPL, Transport placement

A segment to identify transport details for the equipment.

1100 HAN, Handling instructions

A segment to specify handling instructions for specified equipment.

1110 TMP, Temperature

A segment to specify a temperature setting for the equipment.

1120 FTX, Free text

A segment to specify processable supplementary information associated with the equipment.

1130 Segment Group 30: NAD-DTM-SG31

A group of segments to identify different equipment pick-up or drop-off places.

1140 NAD, Name and address

A segment to specify a pick-up or drop-off address.

1150 DTM, Date/time/period

A segment to indicate date and time relating to pick-up or drop-off.

1160 Segment Group 31: CTA-COM

A group of segments to identify a contact and its communications related to the party.

1170 CTA, Contact information

A segment to specify a contact name associated with a specified equipment positioning or collection address.

1180 COM, Communication contact

A segment to specify a communication number related to the contact.

1190 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

BGM Beginning of message
CNT Control total
COM Communication contact
CPI Charge payment instructions
CTA Contact information
CUX Currencies
DGS Dangerous goods
DIM Dimensions
DOC Document/message details
DTM Date/time/period
EQD Equipment details
EQN Number of units
FTX Free text
GDS Nature of cargo
GID Goods item details
GOR Governmental requirements
HAN Handling instructions
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
RFF Reference
RNG Range details
SGP Split goods placement
TDT Details of transport
TMD Transport movement details
TMP Temperature
TPL Transport placement
TSR Transport service requirements
UNH Message header
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─CTA Contact information ×1 (C)
├─COM Communication contact ×9 (C)
├─DTM Date/time/period ×9 (C)
├─TSR Transport service requirements ×9 (C)
├─FTX Free text ×99 (C)
├─CNT Control total ×9 (C)
├─Segment Group 1 ×99 (C)
├─LOC Place/location identification ×1 (M)
└─DTM Date/time/period ×9 (C)
├─Segment Group 2 ×99 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×9 (C)
├─Segment Group 3 ×9 (C)
├─GOR Governmental requirements ×1 (M)
├─FTX Free text ×9 (C)
└─Segment Group 4 ×9 (C)
──├─DOC Document/message details ×1 (M)
──└─DTM Date/time/period ×1 (C)
├─Segment Group 5 ×99 (M)
├─TDT Details of transport ×1 (M)
├─DTM Date/time/period ×9 (C)
├─TSR Transport service requirements ×9 (C)
├─Segment Group 6 ×99 (C)
├─LOC Place/location identification ×1 (M)
└─DTM Date/time/period ×9 (C)
└─Segment Group 7 ×9 (C)
──├─RFF Reference ×1 (M)
──└─DTM Date/time/period ×1 (C)
├─Segment Group 8 ×99 (C)
├─NAD Name and address ×1 (M)
├─LOC Place/location identification ×9 (C)
├─Segment Group 9 ×9 (C)
├─CTA Contact information ×1 (M)
└─COM Communication contact ×9 (C)
├─Segment Group 10 ×9 (C)
├─DOC Document/message details ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 11 ×9 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×9 (C)
├─Segment Group 12 ×9 (C)
├─CPI Charge payment instructions ×1 (M)
├─RFF Reference ×99 (C)
├─CUX Currencies ×1 (C)
├─LOC Place/location identification ×9 (C)
└─MOA Monetary amount ×9 (C)
└─Segment Group 13 ×99 (C)
──├─TSR Transport service requirements ×1 (M)
──├─RFF Reference ×1 (C)
──├─LOC Place/location identification ×1 (C)
──├─TPL Transport placement ×1 (C)
──└─FTX Free text ×9 (C)
├─Segment Group 14 ×999 (C)
├─GID Goods item details ×1 (M)
├─HAN Handling instructions ×1 (C)
├─TMP Temperature ×1 (C)
├─RNG Range details ×1 (C)
├─TMD Transport movement details ×1 (C)
├─LOC Place/location identification ×9 (C)
├─FTX Free text ×9 (C)
├─Segment Group 15 ×9 (C)
├─NAD Name and address ×1 (M)
└─DTM Date/time/period ×1 (C)
├─GDS Nature of cargo ×9 (C)
├─Segment Group 16 ×99 (C)
├─MEA Measurements ×1 (M)
└─EQN Number of units ×1 (C)
├─Segment Group 17 ×99 (C)
├─DIM Dimensions ×1 (M)
└─EQN Number of units ×1 (C)
├─Segment Group 18 ×9 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×9 (C)
├─Segment Group 19 ×9 (C)
├─DOC Document/message details ×1 (M)
└─DTM Date/time/period ×9 (C)
├─Segment Group 20 ×9 (C)
├─TPL Transport placement ×1 (M)
└─Segment Group 21 ×9 (C)
──├─MEA Measurements ×1 (M)
──└─EQN Number of units ×1 (C)
├─Segment Group 22 ×999 (C)
├─SGP Split goods placement ×1 (M)
└─Segment Group 23 ×9 (C)
──├─MEA Measurements ×1 (M)
──└─EQN Number of units ×1 (C)
└─Segment Group 24 ×9 (C)
──├─DGS Dangerous goods ×1 (M)
──├─FTX Free text ×99 (C)
──├─Segment Group 25 ×9 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×9 (C)
──├─Segment Group 26 ×9 (C)
──├─MEA Measurements ×1 (M)
──└─EQN Number of units ×1 (C)
──└─Segment Group 27 ×999 (C)
────├─SGP Split goods placement ×1 (M)
────└─Segment Group 28 ×9 (C)
──────├─MEA Measurements ×1 (M)
──────└─EQN Number of units ×1 (C)
├─Segment Group 29 ×999 (C)
├─EQD Equipment details ×1 (M)
├─EQN Number of units ×1 (C)
├─TMD Transport movement details ×1 (C)
├─MEA Measurements ×9 (C)
├─DIM Dimensions ×9 (C)
├─TPL Transport placement ×9 (C)
├─HAN Handling instructions ×1 (C)
├─TMP Temperature ×1 (C)
├─FTX Free text ×9 (C)
└─Segment Group 30 ×9 (C)
──├─NAD Name and address ×1 (M)
──├─DTM Date/time/period ×1 (C)
──└─Segment Group 31 ×9 (C)
────├─CTA Contact information ×1 (M)
────└─COM Communication contact ×9 (C)
└─UNT Message trailer ×1 (M)

5. Annex A Example (Details of transport)

1. TDT+20+HL12345+1:MARITIME+:CONTAINER VESSEL+:::HAPAG LLOYD+++PHXXX:::FAITHFUL' Notes: 20 indicates 'main transport' (d.e. 8051); HL12345 is assigned by the carrier (d.e. 8028; is the 'flight number' in the air mode); PHXXX is the radio call sign (d.e. 8213); 'FAITHFUL' is the name of the vessel

2. TDT+20+91/05/0021+3:ROAD++:::INT. TRUCKING CO.+++BB-10-XX::::NL' Note: BB-10-XX represents the (Dutch) truck registration no.


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