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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Purchase order message

Version:D
Release:00B
Contr. Agency:UN
Revision:12
Date:2000-06-28
SOURCE:Joint Rapporteurs Message Design Group JM2

CONTENTS
Purchase order message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Segment clarification
      1. Header section
      2. Detail section
      3. Summary section
    2. Segment index (alphabetical sequence by tag)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Purchase order message (ORDERS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional definition

A message specifying details for goods or services ordered under conditions agreed between the seller and the buyer.


1.2. Field of application

The Purchase order message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles


2. REFERENCES

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Segment clarification

This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.

Free text information within the message should be avoided as this inhibits automatic processing.


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Purchase order message is ORDERS.

Note: Purchase order messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065ORDERS
0052D
005400B
0051UN

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the order by means of its name and number and when necessary its function.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. Payment due date is specified within the PAT Segment group.

0040 PAI, Payment instructions

A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole order. An example of the use of this segment is to specify that a documentary credit will be used.

0050 ALI, Additional information

A segment indicating special conditions related to the total order owing to origin, customs preference or other commercial factors.

0060 IMD, Item description

A segment providing a description common to all line items of the order.

0070 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0080 GIR, Related identification numbers

A segment providing related identification numbers common to all line items.

0090 Segment Group 1: RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number, import/export license number, reservation number.

0100 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

0110 DTM, Date/time/period

A segment specifying the date/time related to the reference.

0120 Segment Group 2: NAD-LOC-FII-SG3-SG4-SG5

A group of segments identifying the parties with associated information.

0130 NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. Identification of the seller and buyer parties is mandatory for the order message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

0140 LOC, Place/location identification

A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

0150 FII, Financial institution information

A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes.

0160 Segment Group 3: RFF-DTM

A group of segments giving references only relevant to the specified party rather than the whole order.

0170 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

0180 DTM, Date/time/period

A segment specifying the date and/or time related to the reference.

0190 Segment Group 4: DOC-DTM

A group of segments identifying the documentary requirements of the specified party.

0200 DOC, Document/message details

A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

0210 DTM, Date/time/period

A segment specifying the date and/or time of the document.

0220 Segment Group 5: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

0230 CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

0240 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

0250 Segment Group 6: TAX-MOA-LOC

A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.

0260 TAX, Duty/tax/fee details

A segment specifying a tax type, category and rate, or exemption, relating to the whole order e.g. Value Added Tax at the standard rate is applicable for all items.

0270 MOA, Monetary amount

A segment specifying the amount for the identified tax/fee.

0280 LOC, Place/location identification

A segment indicating the location to which the tax or exemption specified in the TRI segment applies e.g. city or state or country.

0290 Segment Group 7: CUX-PCD-DTM

A group of segments specifying the currencies and related dates/periods valid for the whole order. Currency data may be omitted in national applications but will be required for international transactions.

0300 CUX, Currencies

A segment identifying the currencies required in the order e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency.

0310 PCD, Percentage details

A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices.

0320 DTM, Date/time/period

A segment specifying the date/time/period related to the rate of exchange.

0330 Segment Group 8: PAT-DTM-PCD-SG9

A segment group specifying the terms of payment and accounting classifications applicable to the entire message.

0340 X PAT, Payment terms basis

A segment identifying the payment terms and date/time basis.

0350 DTM, Date/time/period

A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.

0360 PCD, Percentage details

A segment specifying the discount, interest, penalty as well as installment percentage.

0370 Segment Group 9: MOA-GIR-RJL

A group of segments identifying accounting classification reference number data and related monetary amounts at the header level.

0380 MOA, Monetary amount

A segment specifying the amount associated with the specified accounting classification reference number data and payment information.

0390 GIR, Related identification numbers

A segment providing related accounting classification reference number data.

0400 RJL, Accounting journal identification

A segment identifying the components of an account.

0410 Segment Group 10: TDT-SG11

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order.

0420 TDT, Details of transport

A segment specifying the mode, means and identification of the transport for the goods being ordered. If required, the carrier's address should be indicated within the NAD Segment group.

0430 Segment Group 11: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

0440 LOC, Place/location identification

A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point.

0450 DTM, Date/time/period

A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

0460 Segment Group 12: TOD-LOC

A group of segments indicating the terms of delivery for the whole order.

0470 TOD, Terms of delivery or transport

A segment identifying the delivery terms to be used e.g. UN INCOTERMS code could be used to specify the delivery terms.

0480 LOC, Place/location identification

A segment identifying locations relevant to the delivery terms specified in the TOD segment.

0490 Segment Group 13: PAC-MEA-SG14

A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order.

0500 PAC, Package

A segment specifying the number and type of packages for the whole order e.g. number and type of pallets.

0510 MEA, Measurements

A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight.

0520 Segment Group 14: PCI-RFF-DTM-GIN

A group of segments specifying the markings and labels on individual physical units.

0530 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

0540 RFF, Reference

A segment identifying the master label number.

0550 DTM, Date/time/period

A segment specifying the dates relevant to the package markings.

0560 GIN, Goods identity number

A segment identifying the number or ranges of numbers for use with the package markings.

0570 Segment Group 15: EQD-HAN-MEA-FTX

A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order.

0580 EQD, Equipment details

A segment to define information regarding equipment to be used in conjunction with the whole order, and if required, to indicate responsibility for supply of the equipment.

0590 HAN, Handling instructions

A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order.

0600 MEA, Measurements

A segment providing measurement information for the equipment.

0610 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0620 Segment Group 16: SCC-FTX-RFF-SG17

A group of segments specifying requested delivery schedules relating to quantities, frequencies, dates and references, required for the whole order.

0630 SCC, Scheduling conditions

A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern.

0640 FTX, Free text

A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0650 RFF, Reference

A segment for specifying the reference for schedule.

0660 Segment Group 17: QTY-DTM

A group of segments to specify the scheduled quantities, date/time of the schedule, and where required, the reference of the schedule.

0670 QTY, Quantity

A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.

0680 DTM, Date/time/period

A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges e.g. start and end dates for a delivery pattern, or delivery window.

0690 Segment Group 18: APR-DTM-RNG

A group of segments providing information concerning pricing related to the type of trade, and where appropriate, indication of quantities, dates/periods or amounts.

0700 APR, Additional price information

A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

0710 DTM, Date/time/period

A segment to identify the date/time/period information related to the price change e.g. period of validity.

0720 RNG, Range details

A segment to identify the quantity or amount ranges to which the additional price information applies.

0730 Segment Group 19: ALC-ALI-DTM-SG20-SG21-SG22-SG23-SG24

A group of segments specifying allowances and charges for the whole order. The allowance or charge specified within this Segment group may either relate to the total order in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TRI and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 20-23 should be used accordingly.

0740 ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary its calculation sequence.

0750 ALI, Additional information

A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

0760 DTM, Date/time/period

A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity.

0770 Segment Group 20: QTY-RNG

A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.

0780 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the allowance or charge.

0790 RNG, Range details

A segment specifying, if required, the range to which the allowance or charge applies.

0800 Segment Group 21: PCD-RNG

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.

0810 PCD, Percentage details

A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

0820 RNG, Range details

A segment specifying, if required, a range for the application of the percentage.

0830 Segment Group 22: MOA-RNG

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF.

0840 MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

0850 RNG, Range details

A segment specifying, if required, a range for the application of the allowance/charge amount.

0860 Segment Group 23: RTE-RNG

A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. the allowance/charge amount is 3 DEM per 10 tons.

0870 RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

0880 RNG, Range details

A segment specifying, if required, the range for the application of the allowance/charge rate.

0890 Segment Group 24: TAX-MOA

A group of segments specifying tax related information for the allowance or charge.

0900 TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

0910 MOA, Monetary amount

A segment specifying the tax amount for the allowance or charge.

0920 Segment Group 25: RCS-RFF-DTM-FTX

A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc.

0930 RCS, Requirements and conditions

A segment to enable industry or national requirements to be specified.

0940 RFF, Reference

A segment identifying the referenced document by its number and, where appropriate, a line number.

0950 DTM, Date/time/period

A segment indicating the date/time details relating to the references.

0960 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0970 Segment Group 26: DGS-FTX-SG27

A segment group identifying dangerous goods and hazardous material information with associated points of contact and communications numbers.

0980 DGS, Dangerous goods

A segment identifying dangerous goods and hazardous material information.

0990 FTX, Free text

A segment providing free form text information relating to the dangerous goods.

1000 Segment Group 27: CTA-COM

A segment group providing contacts and communications numbers associated with the dangerous goods information.

1010 CTA, Contact information

A segment identifying to whom communications should be directed concerning dangerous goods.

1020 COM, Communication contact

A segment identifying communication numbers of the contacts to whom communications should be directed.


4.1.2. Detail section

Information to be provided in the Detail section:

1030 Segment group 28: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIS-GIN- GIR-QVR-DOC-PAI-MTD-FTX-SG29-SG30-SG32-SG33- SG34-SG37-SG38-SG39-SG43-SG49-SG51-SG52-SG53- SG55-SG56-SG58 A group of segments providing details of the individual ordered items. This segment group may be repeated to give sub-line details.

1040 LIN, Line item

A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers e.g. Buyer product number, etc. can be specified within the following PIA segment.

1050 PIA, Additional product id

A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.

1060 IMD, Item description

A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

1070 MEA, Measurements

A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc.

1080 QTY, Quantity

A segment identifying the product quantities e.g. ordered quantity.

1090 PCD, Percentage details

A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an acid.

1100 ALI, Additional information

A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors.

1110 DTM, Date/time/period

A segment specifying date/time/period details relating to the line item only.

1120 MOA, Monetary amount

A segment specifying any monetary amounts relating to the product e.g. item amount, insurance value, customs value.

1130 X GIS, General indicator

A segment used to specify general processing information about the line item.

1140 GIN, Goods identity number

A segment providing identity numbers to be applied to the goods being ordered e.g. serial numbers for assembled equipment.

1150 GIR, Related identification numbers

A segment providing sets of related identification numbers for a line item e.g. engine numbers, chassis number and transmission number for a vehicle.

1160 QVR, Quantity variances

A segment identifying order quantity variances, normally specified by the supplier using an Order Response message.

1170 DOC, Document/message details

A segment to indicate that a certificate/declaration of origin is required for the ordered article.

1180 PAI, Payment instructions

A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25.

1190 + MTD, Maintenance operation details

A segment giving details of the maintenance on object relating to the item, such as tools and packages. The party that is responsible as well as who is paying, can also be given.

1200 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

1210 Segment Group 29: CCI-CAV-MEA

A group of segments providing product characteristic and product characteristic details.

1220 CCI, Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

1230 CAV, Characteristic value

A segment to specify common product characteristic by value in either coded form or in free format.

1240 MEA, Measurements

A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges.

1250 Segment Group 30: PAT-DTM-PCD-SG31

A group of segments specifying the terms of payment and accounting classifications applicable to the line item.

1260 X PAT, Payment terms basis

A segment identifying the payment terms and date/time basis.

1270 DTM, Date/time/period

A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.

1280 PCD, Percentage details

A segment specifying the discount, interest, penalty as well as installment percentages.

1290 Segment Group 31: MOA-GIR

A group of segments identifying accounting classification reference number data and related monetary amounts at the line item level.

1300 MOA, Monetary amount

A segment specifying the amount associated with the specified accounting classification reference number data and payment information.

1310 GIR, Related identification numbers

A segment providing related accounting identification numbers.

1320 Segment Group 32: PRI-CUX-APR-RNG-DTM

A group of segments identifying the relevant pricing information for the goods or services ordered.

1330 PRI, Price details

A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'.

1340 CUX, Currencies

A segment to allow to specify the price in a different currency that in segment group 7.

1350 APR, Additional price information

A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

1360 RNG, Range details

A segment to identify the ranges (quantity, amount, etc) to which the additional price information applies.

1370 DTM, Date/time/period

A segment to identify the date/time/period information related to the price change e.g. period of validity.

1380 Segment Group 33: RFF-DTM-GIS-MOA

A group of segments giving references and where necessary, their dates, relating to the line item.

1390 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

1400 DTM, Date/time/period

A segment specifying the date/time related to the reference.

1410 X GIS, General indicator

A segment specifying general processing indicators associated with the reference in question such as budgetary analysis information.

1420 MOA, Monetary amount

A segment specifying the monetary amounts associated with the reference in question (e.g. the budgetary amount).

1430 Segment Group 34: PAC-MEA-QTY-DTM-SG35-SG36

A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item.

1440 PAC, Package

A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type.

1450 MEA, Measurements

A segment specifying physical measurements of packages described in the PAC segment e.g. cube or gross weight.

1460 QTY, Quantity

A segment specifying the maximum quantity number of packages which can be stacked safely on another and/or the number of items normally contained within the package.

1470 DTM, Date/time/period

A segment to indicate the validity period in relation to the specified article.

1480 Segment Group 35: RFF-DTM

A segment group to give reference to e.g. a packing instruction document relevant to a particular package type and its date/time/period of issue.

1490 RFF, Reference

A segment identifying the packing instruction document.

1500 DTM, Date/time/period

A segment specifying the dates relevant to the referred document.

1510 Segment Group 36: PCI-RFF-DTM-GIN

A group of segments specifying the markings and labels on individual physical units.

1520 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

1530 RFF, Reference

A segment identifying the master label number.

1540 DTM, Date/time/period

A segment specifying the dates relevant to the package markings.

1550 GIN, Goods identity number

A segment identifying the number or ranges of numbers for use with the package markings.

1560 Segment Group 37: LOC-QTY-PCD-DTM

A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries.

1570 LOC, Place/location identification

A segment indicating the location to which part of the consignment is to be delivered.

1580 QTY, Quantity

A segment specifying the quantity to be delivered to the identified location.

1590 PCD, Percentage details

A segment specifying the percentage of the quantity to be delivered to the identified location.

1600 DTM, Date/time/period

A segment specifying the dates and/or times that the delivery should be made.

1610 Segment Group 38: TAX-MOA-LOC

A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.

1620 TAX, Duty/tax/fee details

A segment specifying a tax type, category and rate, or exemption, relating to the line item.

1630 MOA, Monetary amount

A segment specifying the amount for the identified tax/fee.

1640 LOC, Place/location identification

A segment indicating the location to which the tax or exemption specified in the TAX segment applies e.g. city or state tax.

1650 Segment Group 39: NAD-LOC-FII-SG40-SG41-SG42

A group of segments identifying the parties with associated information, relevant to the line item only.

1660 NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item . It is recommended that where possible only the coded form of the party ID should be specified. e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

1670 LOC, Place/location identification

A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

1680 FII, Financial institution information

A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes.

1690 Segment Group 40: RFF-DTM

A group of segments giving references only relevant to the specified party rather than the line item.

1700 RFF, Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

1710 DTM, Date/time/period

A segment specifying the date and/or time related to the reference.

1720 Segment Group 41: DOC-DTM

A group of segments identifying the documentary requirements of the specified party.

1730 DOC, Document/message details

A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

1740 DTM, Date/time/period

A segment specifying the date and/or time of the document.

1750 Segment Group 42: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

1760 CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

1770 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

1780 Segment Group 43: ALC-ALI-DTM-SG44-SG45-SG46-SG47-SG48

A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section.

1790 ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary its calculation sequence.

1800 ALI, Additional information

A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

1810 DTM, Date/time/period

A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity.

1820 Segment Group 44: QTY-RNG

A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.

1830 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the allowance or charge.

1840 RNG, Range details

A segment specifying, if required, the range to which the allowance or charge applies.

1850 Segment Group 45: PCD-RNG

A group of segments specifying the percentage for the allowance or charge e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.

1860 PCD, Percentage details

A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

1870 RNG, Range details

A segment specifying, if required, a range for the application of the percentage.

1880 Segment Group 46: MOA-RNG

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF.

1890 MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

1900 RNG, Range details

A segment specifying, if required, a range for the application of the allowance/charge amount.

1910 Segment Group 47: RTE-RNG

A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. The allowance/charge amount is 3 DEM per 10 tons.

1920 RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

1930 RNG, Range details

A segment specifying, if required, the range for the application of the allowance/charge rate.

1940 Segment Group 48: TAX-MOA

A group of segments specifying tax related information for the allowance or charge.

1950 TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

1960 MOA, Monetary amount

A segment specifying the tax amount for the allowance or charge.

1970 Segment Group 49: TDT-SG50

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section.

1980 TDT, Details of transport

A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section.

1990 Segment Group 50: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

2000 LOC, Place/location identification

A segment identifying locations relevant to the transport specified in the TDT segment.

2010 DTM, Date/time/period

A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

2020 Segment Group 51: TOD-LOC

A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section.

2030 TOD, Terms of delivery or transport

A segment identifying the delivery terms to be used.

2040 LOC, Place/location identification

A segment identifying locations relevant to the delivery terms specified in the TOD segment.

2050 Segment Group 52: EQD-HAN-MEA-FTX

A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section.

2060 EQD, Equipment details

A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment e.g. a container identification.

2070 HAN, Handling instructions

A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item.

2080 MEA, Measurements

A segment providing measurement information for the equipment.

2090 FTX, Free text

A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

2100 Segment Group 53: SCC-FTX-RFF-SG54

A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section.

2110 SCC, Scheduling conditions

A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern.

2120 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

2130 RFF, Reference

A segment for specifying references relevant to a schedule.

2140 Segment Group 54: QTY-DTM

A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule.

2150 QTY, Quantity

A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment e.g. delivery quantity.

2160 DTM, Date/time/period

A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.

2170 Segment Group 55: RCS-RFF-DTM-FTX

A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc.

2180 RCS, Requirements and conditions

A segment to enable industry or national requirements to be specified.

2190 RFF, Reference

A segment identifying the referenced document by its number and where appropriate, a line number.

2200 DTM, Date/time/period

A segment indicating the date/time details relating to the references.

2210 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

2220 Segment Group 56: STG-SG57

A group of segments indicating information (quantity and amount) for the calculation of the amortization.

2230 STG, Stages

A segment providing information related to the kind of stage in a process, the total number of stages and the current stage.

2240 Segment Group 57: QTY-MOA

A group of segment indicating quantity and monetary amount related to STG.

2250 QTY, Quantity

A segment giving information on quantity relating to STG.

2260 MOA, Monetary amount

A segment giving information on monetary amount relating to STG.

2270 Segment Group 58: DGS-FTX-SG59

A group of segments identifying handling information and dangerous goods and hazardous material information with associated points of contact and communications numbers at the item level.

2280 DGS, Dangerous goods

A segment identifying dangerous goods and hazardous material information.

2290 FTX, Free text

A segment providing free form text information relating to the dangerous goods.

2300 Segment Group 59: CTA-COM

A group of segments providing contacts and communications numbers associated with dangerous goods information.

2310 CTA, Contact information

A segment identifying to whom communications should be directed concerning dangerous goods.

2320 COM, Communication contact

A segment identifying communication numbers of the contacts to whom communications should be directed.


4.1.3. Summary section

Information to be provided in the Summary section:

2330 UNS, Section control

A service segment placed at the start of the summary section to avoid segment collision.

2340 MOA, Monetary amount

A segment giving the total amounts for the whole order message.

2350 CNT, Control total

A segment by which control totals may be provided by the sender for checking by the receiver.

2360 Segment Group 60: ALC-ALI-MOA

A group of segments specifying allowances and charges summary totals for the order.

2370 ALC, Allowance or charge

A segment identifying the charge or allowance type to be summarised.

2380 ALI, Additional information

A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

2390 MOA, Monetary amount

A segment specifying the summary amount for the allowance or charge.

2400 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.


4.2. Segment index (alphabetical sequence by tag)

ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
GIS General indicator
HAN Handling instructions
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
MTD Maintenance operation details
NAD Name and address
PAC Package
PAI Payment instructions
PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RJL Accounting journal identification
RNG Range details
RTE Rate details
SCC Scheduling conditions
STG Stages
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×35 (M)
├─PAI Payment instructions ×1 (C)
├─ALI Additional information ×5 (C)
├─IMD Item description ×999 (C)
├─FTX Free text ×99 (C)
├─GIR Related identification numbers ×10 (C)
├─Segment Group 1 ×9999 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 2 ×99 (C)
├─NAD Name and address ×1 (M)
├─LOC Place/location identification ×99 (C)
├─FII Financial institution information ×5 (C)
├─Segment Group 3 ×99 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 4 ×5 (C)
├─DOC Document/message details ×1 (M)
└─DTM Date/time/period ×5 (C)
└─Segment Group 5 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 6 ×5 (C)
├─TAX Duty/tax/fee details ×1 (M)
├─MOA Monetary amount ×1 (C)
└─LOC Place/location identification ×9 (C)
├─Segment Group 7 ×5 (C)
├─CUX Currencies ×1 (M)
├─PCD Percentage details ×5 (C)
└─DTM Date/time/period ×5 (C)
├─Segment Group 8 ×10 (C)
├─PAT Payment terms basis ×1 (M)
├─DTM Date/time/period ×5 (C)
├─PCD Percentage details ×1 (C)
└─Segment Group 9 ×9999 (C)
──├─MOA Monetary amount ×1 (M)
──├─GIR Related identification numbers ×9 (C)
──└─RJL Accounting journal identification ×99 (C)
├─Segment Group 10 ×10 (C)
├─TDT Details of transport ×1 (M)
└─Segment Group 11 ×10 (C)
──├─LOC Place/location identification ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 12 ×5 (C)
├─TOD Terms of delivery or transport ×1 (M)
└─LOC Place/location identification ×2 (C)
├─Segment Group 13 ×99 (C)
├─PAC Package ×1 (M)
├─MEA Measurements ×5 (C)
└─Segment Group 14 ×5 (C)
──├─PCI Package identification ×1 (M)
──├─RFF Reference ×1 (C)
──├─DTM Date/time/period ×5 (C)
──└─GIN Goods identity number ×10 (C)
├─Segment Group 15 ×10 (C)
├─EQD Equipment details ×1 (M)
├─HAN Handling instructions ×5 (C)
├─MEA Measurements ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 16 ×10 (C)
├─SCC Scheduling conditions ×1 (M)
├─FTX Free text ×5 (C)
├─RFF Reference ×5 (C)
└─Segment Group 17 ×10 (C)
──├─QTY Quantity ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 18 ×25 (C)
├─APR Additional price information ×1 (M)
├─DTM Date/time/period ×5 (C)
└─RNG Range details ×1 (C)
├─Segment Group 19 ×99 (C)
├─ALC Allowance or charge ×1 (M)
├─ALI Additional information ×5 (C)
├─DTM Date/time/period ×5 (C)
├─Segment Group 20 ×1 (C)
├─QTY Quantity ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 21 ×1 (C)
├─PCD Percentage details ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 22 ×2 (C)
├─MOA Monetary amount ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 23 ×1 (C)
├─RTE Rate details ×1 (M)
└─RNG Range details ×1 (C)
└─Segment Group 24 ×5 (C)
──├─TAX Duty/tax/fee details ×1 (M)
──└─MOA Monetary amount ×1 (C)
├─Segment Group 25 ×999 (C)
├─RCS Requirements and conditions ×1 (M)
├─RFF Reference ×5 (C)
├─DTM Date/time/period ×5 (C)
└─FTX Free text ×99999 (C)
├─Segment Group 26 ×999 (C)
├─DGS Dangerous goods ×1 (M)
├─FTX Free text ×5 (C)
└─Segment Group 27 ×99 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 28 ×20000 (C)
├─LIN Line item ×1 (M)
├─PIA Additional product id ×25 (C)
├─IMD Item description ×99 (C)
├─MEA Measurements ×99 (C)
├─QTY Quantity ×99 (C)
├─PCD Percentage details ×5 (C)
├─ALI Additional information ×5 (C)
├─DTM Date/time/period ×35 (C)
├─MOA Monetary amount ×10 (C)
├─GIS General indicator ×99 (C)
├─GIN Goods identity number ×1000 (C)
├─GIR Related identification numbers ×1000 (C)
├─QVR Quantity variances ×1 (C)
├─DOC Document/message details ×99 (C)
├─PAI Payment instructions ×1 (C)
├─MTD Maintenance operation details ×99 (C)
├─FTX Free text ×99 (C)
├─Segment Group 29 ×999 (C)
├─CCI Characteristic/class id ×1 (M)
├─CAV Characteristic value ×10 (C)
└─MEA Measurements ×10 (C)
├─Segment Group 30 ×10 (C)
├─PAT Payment terms basis ×1 (M)
├─DTM Date/time/period ×5 (C)
├─PCD Percentage details ×1 (C)
└─Segment Group 31 ×9999 (C)
──├─MOA Monetary amount ×1 (M)
──└─GIR Related identification numbers ×9 (C)
├─Segment Group 32 ×25 (C)
├─PRI Price details ×1 (M)
├─CUX Currencies ×1 (C)
├─APR Additional price information ×99 (C)
├─RNG Range details ×1 (C)
└─DTM Date/time/period ×5 (C)
├─Segment Group 33 ×9999 (C)
├─RFF Reference ×1 (M)
├─DTM Date/time/period ×5 (C)
├─GIS General indicator ×99 (C)
└─MOA Monetary amount ×99 (C)
├─Segment Group 34 ×99 (C)
├─PAC Package ×1 (M)
├─MEA Measurements ×5 (C)
├─QTY Quantity ×5 (C)
├─DTM Date/time/period ×5 (C)
├─Segment Group 35 ×1 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
└─Segment Group 36 ×5 (C)
──├─PCI Package identification ×1 (M)
──├─RFF Reference ×1 (C)
──├─DTM Date/time/period ×5 (C)
──└─GIN Goods identity number ×10 (C)
├─Segment Group 37 ×9999 (C)
├─LOC Place/location identification ×1 (M)
├─QTY Quantity ×1 (C)
├─PCD Percentage details ×1 (C)
└─DTM Date/time/period ×5 (C)
├─Segment Group 38 ×10 (C)
├─TAX Duty/tax/fee details ×1 (M)
├─MOA Monetary amount ×1 (C)
└─LOC Place/location identification ×5 (C)
├─Segment Group 39 ×999 (C)
├─NAD Name and address ×1 (M)
├─LOC Place/location identification ×5 (C)
├─FII Financial institution information ×5 (C)
├─Segment Group 40 ×99 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 41 ×5 (C)
├─DOC Document/message details ×1 (M)
└─DTM Date/time/period ×5 (C)
└─Segment Group 42 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 43 ×99 (C)
├─ALC Allowance or charge ×1 (M)
├─ALI Additional information ×5 (C)
├─DTM Date/time/period ×5 (C)
├─Segment Group 44 ×1 (C)
├─QTY Quantity ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 45 ×1 (C)
├─PCD Percentage details ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 46 ×2 (C)
├─MOA Monetary amount ×1 (M)
└─RNG Range details ×1 (C)
├─Segment Group 47 ×1 (C)
├─RTE Rate details ×1 (M)
└─RNG Range details ×1 (C)
└─Segment Group 48 ×5 (C)
──├─TAX Duty/tax/fee details ×1 (M)
──└─MOA Monetary amount ×1 (C)
├─Segment Group 49 ×10 (C)
├─TDT Details of transport ×1 (M)
└─Segment Group 50 ×10 (C)
──├─LOC Place/location identification ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 51 ×5 (C)
├─TOD Terms of delivery or transport ×1 (M)
└─LOC Place/location identification ×2 (C)
├─Segment Group 52 ×10 (C)
├─EQD Equipment details ×1 (M)
├─HAN Handling instructions ×5 (C)
├─MEA Measurements ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 53 ×100 (C)
├─SCC Scheduling conditions ×1 (M)
├─FTX Free text ×5 (C)
├─RFF Reference ×5 (C)
└─Segment Group 54 ×10 (C)
──├─QTY Quantity ×1 (M)
──└─DTM Date/time/period ×5 (C)
├─Segment Group 55 ×999 (C)
├─RCS Requirements and conditions ×1 (M)
├─RFF Reference ×5 (C)
├─DTM Date/time/period ×5 (C)
└─FTX Free text ×99999 (C)
├─Segment Group 56 ×10 (C)
├─STG Stages ×1 (M)
└─Segment Group 57 ×3 (C)
──├─QTY Quantity ×1 (M)
──└─MOA Monetary amount ×1 (C)
└─Segment Group 58 ×999 (C)
──├─DGS Dangerous goods ×1 (M)
──├─FTX Free text ×5 (C)
──└─Segment Group 59 ×99 (C)
────├─CTA Contact information ×1 (M)
────└─COM Communication contact ×5 (C)
├─UNS Section control ×1 (M)
├─MOA Monetary amount ×99 (C)
├─CNT Control total ×10 (C)
├─Segment Group 60 ×10 (C)
├─ALC Allowance or charge ×1 (M)
├─ALI Additional information ×1 (C)
└─MOA Monetary amount ×2 (M)
└─UNT Message trailer ×1 (M)

Change indicators
plus sign An addition.
asterisk Addition/substraction/change to a code entry for a particular data element.
hash or pound sign Changes to names.
vertical bar Changes to text for descriptions, notes and functions.
minus sign A deletion.
letter X Marked for deletion.

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