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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Receiving advice message

Version:D
Release:97A
Contr. Agency:UN
Revision:2
Date:96-12-13
SOURCE:Western European EDIFACT Board - MD1

CONTENTS
Receiving advice message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Data segment clarification
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Receiving advice message (RECADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc.

The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided.

The message may inform about the discrepancies:


1.2. Field of Application

The Receiving advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles

The message is initiated by the party which received the goods. The message relates to a single or to multiple receiving points. It may cover a number of different items or packages.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION

This section is provided to give clarification and further explanation to the usage of segments within the message structure.


4.1. Data Segment Clarification

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Care must be taken to avoid the conflicting use of qualifiers.

Free text information within the message should be avoided as this inhibits automatic processing.

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV.

Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065RECADV
0052D
005497A
0051UN

0020 BGM, Beginning of message

A segment for unique identification of the Receiving advice message, name and its number.

0030 DTM, Date/time/period

Date/time/period related to the whole message.

0040 ALI, Additional information

A segment indicating that the message is subject to special conditions owing to origin or commercial factors.

0050 Segment Group 1: RFF-DTM

A group of segments giving references where necessary, dates relating to the whole message, e.g. despatch advice, contract number.

0060 RFF, Reference

A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced.

0070 DTM, Date/time/period

Date or date and time as applied to the referred document.

0080 Segment Group 2: DOC-SG3

A group of segments identifying the discrepancies with the documentary requirements relating to the whole consignment.

0090 DOC, Document/message details

A segment identifying documents where a discrepancy occurs.

0100 Segment Group 3: CDI-INP

A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed.

0110 CDI, Physical or logical state

A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect.

0120 INP, Parties to instruction

A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again.

0130 Segment Group 4: NAD-LOC-SG5-SG6

A group of segments identifying names, addresses and locations, relevant to the whole Receiving advice.

0140 NAD, Name and address

A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified.

0150 LOC, Place/location identification

A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number.

0160 Segment Group 5: RFF-DTM

A group of segments giving references only relevant to the specified party rather than the whole message.

0170 RFF, Reference

A segment for referencing documents relating to the party specified by the NAD segment.

0180 DTM, Date/time/period

A segment for date or date and time as related to the referred document.

0190 Segment Group 6: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

0200 CTA, Contact information

A segment to identify person, function, department to whom communication should be directed.

0210 COM, Communication contact

A segment to identify communication types and numbers for person, function, department identified in CTA.

0220 Segment Group 7: TOD-SG8-SG9

A group of segments to report on discrepancies on terms of deliveries.

0230 TOD, Terms of delivery or transport

A segment to indicate the terms of delivery.

0240 Segment Group 8: CDI-INP

A group of segments to report on the discrepancy and to give the appropriate instructions, if needed.

0250 CDI, Physical or logical state

A segment to report a discrepancy on the terms of delivery upon receipt.

0260 INP, Parties to instruction

A segment to give instructions to correct the discrepancy reflected by CDI segment.

0270 Segment Group 9: LOC-CDI

A group of segments to report discrepancy on locations related to terms of delivery.

0280 LOC, Place/location identification

A segment indicating locations relevant to the TOD segment.

0290 CDI, Physical or logical state

A segment to report discrepancy on locations.

0300 Segment Group 10: TDT-DTM-CDI

A group of segments specifying details of the mode and means of transport, the date or date and time of arrival, if a discrepancy has occurred or if required by the recipient of the message for further identification.

0310 TDT, Details of transport

A segment specifying the carriage, and the mode and means of transport of the goods arrived.

0320 DTM, Date/time/period

A segment giving the date or date and time information of the identified means of transport.

0330 CDI, Physical or logical state

A segment to report the state of the mode and means of transport.

0340 Segment Group 11: EQD-SG12-SG13-SG14

A group of segments identifying equipment with which a problem has occurred or if required by the recipient of the message for further identification.

0350 EQD, Equipment details

A segment to identify the specific equipment item.

0360 Segment Group 12: CDI-INP

A segment group to report on the physical state of the identified equipment upon receipt and to give the appropriate instructions if needed.

0370 CDI, Physical or logical state

A segment to report the physical state of the equipment upon receipt, e.g. damaged, missing.

0380 INP, Parties to instruction

A segment to give instructions , e.g. pick up.

0390 Segment Group 13: SEL-CDI

A group of segments identifying the seal number and reporting anomalies.

0400 SEL, Seal number

A segment specifying a seal number.

0410 CDI, Physical or logical state

A segment identifying the anomaly reported.

0420 Segment Group 14: EQA-SG15

A group of segments identifying attached equipment with which a problem has occurred or if required by the recipient of the message for further identification.

0430 EQA, Attached equipment

A segment identifying equipment attached to the equipment identified in the EQD segment.

0440 Segment Group 15: CDI-INP

A segment group to report the physical state of the identified attached equipment upon receipt and to give the appropriate instructions if needed.

0450 CDI, Physical or logical state

A segment to report the physical state of the attached equipment upon receipt, e.g. damaged, missing.

0460 INP, Parties to instruction

A segment to give instruction, e.g. pick up.

0470 Segment Group 16: CPS-SG17-SG22

A group of segments providing details of all packages and/or individual items as received. This segment group provides the capability to give the top-down hierarchical relationship of the package levels.

0480 CPS, Consignment packing sequence

A segment identifying the sequence in which packing of the consignment is presented, e.g. a pallet loaded with boxes.

0490 Segment Group 17: PAC-QVR-SG18

A group of segments identifying packaging, quantities and marks and numbers.

0500 PAC, Package

A segment specifying the number and type of packages or physical units and the physical type of packaging of the arrived goods.

0510 QVR, Quantity variances

A segment identifying quantity variances between the number of units received (as specified in the PAC segment) and the number of units expected or planned.

0520 Segment Group 18: PCI-RFF-SG19-SG20

A group of segments specifying markings and labels and, if required, related anomalies.

0530 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

0540 RFF, Reference

A segment for referencing the package identification, e.g. master local number.

0550 Segment Group 19: CDI-INP

A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions if needed.

0560 CDI, Physical or logical state

A segment to report the physical state of the related package, e.g. damaged, missing.

0570 INP, Parties to instruction

A segment to give instructions, e.g. replace.

0580 Segment Group 20: GIN-SG21

A group of segments giving package identification numbers and if required the related anomalies.

0590 GIN, Goods identity number

A segment providing identity numbers applied to packages being received or missing.

0600 Segment Group 21: CDI-INP

A group of segments to report the physical state of the identified package upon receipt and to give the appropriate instructions if needed.

0610 CDI, Physical or logical state

A segment to report the physical state of the identified package upon receipt, e.g. damaged, missing.

0620 INP, Parties to instruction

A segment to give instructions, e.g. replace.

0630 Segment Group 22: LIN-PIA-IMD-QTY-QVR-DTM-PRI-SG23-SG24-

SG26-SG28-SG29 A group of segments providing details of the product or

0640 LIN, Line item

A segment identifying the product or service received.

0650 PIA, Additional product id

A segment providing additional product or service identification.

0660 IMD, Item description

A segment describing the product or service received. This segment should be used for a product or service that cannot be identified by a product code or article number.

0670 QTY, Quantity

A segment to give quantity information about the product specified in the LIN, PIA or IMD segment.

0680 QVR, Quantity variances

A segment identifying quantity variances between quantity per item and quantity per item expected or planned.

0690 DTM, Date/time/period

A segment providing date or date and time information relevant for the delivery of product.

0700 + PRI, Price details

A segment to provide price information related to the current line item.

0710 Segment Group 23: CDI-INP

A group of segments to report the physical state of the product given in the LIN or IMD segment upon receipt and to give the appropriate instructions if needed.

0720 CDI, Physical or logical state

A segment to report the physical state of the product upon receipt e.g. wrong colour.

0730 INP, Parties to instruction

A segment to give instructions, e.g. replace.

0740 Segment Group 24: DOC-SG25

A group of segments identifying the discrepancies with the documentary requirements relating to line item.

0750 DOC, Document/message details

A segment identifying documents where a discrepancy occurs.

0760 Segment Group 25: CDI-INP

A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed.

0770 CDI, Physical or logical state

A segment to report the physical or logical state of the document upon receipt, e.g. required documents not received or incorrect.

0780 INP, Parties to instruction

A segment to give instructions, e.g. send again.

0790 Segment Group 26: GIN-SG27

A group of segments giving goods identification numbers and if required the related anomalies.

0800 GIN, Goods identity number

A segment providing identity numbers of goods being received or missing.

0810 Segment Group 27: CDI-INP

A group of segments to report the physical state of the identified goods at receipt and to give the appropriate instructions, if needed.

0820 CDI, Physical or logical state

A segment to report the receiving conditions for the identified goods, e.g. missing, damaged.

0830 INP, Parties to instruction

A segment to give instructions , e.g. replace.

0840 Segment Group 28: RFF-DTM

A group of segments giving references relevant to the line item.

0850 RFF, Reference

A segment for referencing documents relating to the line item specified by the LIN or IMD segment.

0860 DTM, Date/time/period

A segment for date or date and time as related to the referred document.

0870 Segment Group 29: PCI-QTY-QVR-SG30-SG31

A group of segments identifying one specific package or a number of packages, the marks and numbers, quantities and receiving conditions.

0880 PCI, Package identification

A segment specifying marking and labels used on identified package(s).

0890 QTY, Quantity

A segment to specify the quantity per package.

0900 QVR, Quantity variances

A segment identifying quantity variances between quantity per package received and quantity per package expected or planned.

0910 Segment Group 30: CDI-INP

A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions, if needed.

0920 CDI, Physical or logical state

A segment to report the physical state of the package, e.g. missing, damaged.

0930 INP, Parties to instruction

A segment to give instructions, e.g. replace.

0940 Segment Group 31: GIN-SG32

A group of segments giving package identification numbers and if required the related anomalies.

0950 GIN, Goods identity number

A segment providing identity numbers of packages received or missing.

0960 Segment Group 32: CDI-INP

A group of segments to report the physical state of the identified packages upon receipt and to give the appropriate instructions, if needed.

0970 CDI, Physical or logical state

A segment to report the physical state of the identified packages , e.g. missing, damaged.

0980 INP, Parties to instruction

A segment to give instructions, e.g. replace.

0990 CNT, Control total

A segment by which control total may be provided by sender for checking by the receiver.

1000 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

ALI Additional information
BGM Beginning of message
CDI Physical or logical state
CNT Control total
COM Communication contact
CPS Consignment packing sequence
CTA Contact information
DOC Document/message details
DTM Date/time/period
EQA Attached equipment
EQD Equipment details
GIN Goods identity number
IMD Item description
INP Parties to instruction
LIN Line item
LOC Place/location identification
NAD Name and address
PAC Package
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RFF Reference
SEL Seal number
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×10 (M)
├─ALI Additional information ×5 (C)
├─Segment Group 1 ×10 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 2 ×10 (C)
├─DOC Document/message details ×1 (M)
└─Segment Group 3 ×10 (C)
──├─CDI Physical or logical state ×1 (M)
──└─INP Parties to instruction ×5 (C)
├─Segment Group 4 ×10 (M)
├─NAD Name and address ×1 (M)
├─LOC Place/location identification ×10 (C)
├─Segment Group 5 ×10 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×1 (C)
└─Segment Group 6 ×10 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 7 ×10 (C)
├─TOD Terms of delivery or transport ×1 (M)
├─Segment Group 8 ×10 (C)
├─CDI Physical or logical state ×1 (M)
└─INP Parties to instruction ×5 (C)
└─Segment Group 9 ×10 (C)
──├─LOC Place/location identification ×1 (M)
──└─CDI Physical or logical state ×10 (C)
├─Segment Group 10 ×10 (C)
├─TDT Details of transport ×1 (M)
├─DTM Date/time/period ×10 (C)
└─CDI Physical or logical state ×10 (C)
├─Segment Group 11 ×9999 (C)
├─EQD Equipment details ×1 (M)
├─Segment Group 12 ×10 (C)
├─CDI Physical or logical state ×1 (M)
└─INP Parties to instruction ×5 (C)
├─Segment Group 13 ×25 (C)
├─SEL Seal number ×1 (M)
└─CDI Physical or logical state ×10 (M)
└─Segment Group 14 ×10 (C)
──├─EQA Attached equipment ×1 (M)
──└─Segment Group 15 ×10 (C)
────├─CDI Physical or logical state ×1 (M)
────└─INP Parties to instruction ×5 (C)
├─Segment Group 16 ×9999 (C)
├─CPS Consignment packing sequence ×1 (M)
├─Segment Group 17 ×9999 (C)
├─PAC Package ×1 (M)
├─QVR Quantity variances ×1 (C)
└─Segment Group 18 ×999 (C)
──├─PCI Package identification ×1 (M)
──├─RFF Reference ×1 (C)
──├─Segment Group 19 ×10 (C)
──├─CDI Physical or logical state ×1 (M)
──└─INP Parties to instruction ×5 (C)
──└─Segment Group 20 ×999 (C)
────├─GIN Goods identity number ×1 (M)
────└─Segment Group 21 ×10 (C)
──────├─CDI Physical or logical state ×1 (M)
──────└─INP Parties to instruction ×5 (C)
└─Segment Group 22 ×9999 (C)
──├─LIN Line item ×1 (M)
──├─PIA Additional product id ×10 (C)
──├─IMD Item description ×25 (C)
──├─QTY Quantity ×10 (C)
──├─QVR Quantity variances ×10 (C)
──├─DTM Date/time/period ×5 (C)
──├─PRI Price details ×1 (C)
──├─Segment Group 23 ×10 (C)
──├─CDI Physical or logical state ×1 (M)
──└─INP Parties to instruction ×5 (C)
──├─Segment Group 24 ×10 (C)
──├─DOC Document/message details ×1 (M)
──└─Segment Group 25 ×10 (C)
────├─CDI Physical or logical state ×1 (M)
────└─INP Parties to instruction ×5 (C)
──├─Segment Group 26 ×99 (C)
──├─GIN Goods identity number ×1 (M)
──└─Segment Group 27 ×10 (C)
────├─CDI Physical or logical state ×1 (M)
────└─INP Parties to instruction ×5 (C)
──├─Segment Group 28 ×10 (C)
──├─RFF Reference ×1 (M)
──└─DTM Date/time/period ×1 (C)
──└─Segment Group 29 ×9999 (C)
────├─PCI Package identification ×1 (M)
────├─QTY Quantity ×1 (C)
────├─QVR Quantity variances ×1 (C)
────├─Segment Group 30 ×10 (C)
────├─CDI Physical or logical state ×1 (M)
────└─INP Parties to instruction ×5 (C)
────└─Segment Group 31 ×10 (C)
──────├─GIN Goods identity number ×1 (M)
──────└─Segment Group 32 ×10 (C)
────────├─CDI Physical or logical state ×1 (M)
────────└─INP Parties to instruction ×5 (C)
├─CNT Control total ×1 (C)
└─UNT Message trailer ×1 (M)

Change indicators
plus sign An addition.
asterisk Addition/substraction/change to a code entry for a particular data element.
hash or pound sign Changes to names.
vertical bar Changes to text for descriptions, notes and functions.
minus sign A deletion.
letter X Marked for deletion.

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