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UN/EDIFACT
DRAFT RECOMMENDATION

Documentary credit application message

This message is available for formal trial for at least six months from the date of approval by UN/ECE/TRADE/WP.4.

Organisations are invited to trial this message. Comments on the results from the trial should be forwarded to their Rapporteur's Team Secretariat as soon as they are available. Based on the results of the trials, a UNSM may be issued.

The segments, composite data elements, data elements and codes for use in the trial of this message are contained in the Draft directory. However, this information may differ from that in the Standard Directory (UNTDID), even for material having the same identifying tags.


Message Type:DOCAPP
Version:D
Release:94A
Contr. Agency:UN
Status:1
Revision:1
Date:94-09-21
SOURCE:Joint development of the Pan American and Western European EDIFACT Boards

CONTENTS
Documentary credit application message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
  5. MESSAGE DEFINITION
    1. Data segment clarification
      1. Header section
      2. Detail section
      3. Summary section
    2. Data segment index (alphabetical sequence)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Documentary credit application message (DOCAPP) to be used in Electronic Data Interchange (EDI) between trading partners, involved in administration, commerce and transport.


1. SCOPE


1.1. Functional Definition

A message from a party requesting the issuance of a documentary credit to the party providing such a service. In this message, the conditions under which the sender of the message requires the documentary credit to be issued are given.


1.2. Field of Application

This message may be applied for both national and international applications for documentary credits. It is based on universal practice and is not dependent on the type of business or industry.


1.3. Principles

Unless otherwise specified, the documentary credit is issued subject to the Uniform Customs and Practices for Documentary Credits, International Chamber of Commerce, Paris, France, which are in effect on the date of issue.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Data Segment Clarification

This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.


4.1.1. Header Section

Information to be provided in the Header Section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Documentary credit application message is DOCAPP.

Note: Documentary credit application messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065DOCAPP
0052D
005494A
0051UN

0020 BGM, Beginning of message

A segment by means of which the sender must uniquely identify the DOCAPP message using its type and number and when necessary its function.

0030 BUS, Business function

A segment providing information related to the type of documentary credit (i.e. irrevocable or revocable, transferable or not transferable). It may also identify the geographic environment of the documentary credit.

0040 INP, Parties to instruction

A segment specifying special instructions and related information from the Applicant to parties to the transaction. It specifies the confirmation instructions and, if applicable, any additional conditions, the method of issuance of the documentary credit, pre-advice instructions and documents delivery instructions.

0050 FCA, Financial charges allocation

A segment specifying the allocation of charges.

0060 DTM, Date/time/period

A segment specifying the date and/or time the message is created and, if applicable, the presentation period within which documents are to be presented.

0070 FTX, Free text

A segment with free text information used when additional information is needed but cannot be accommodated within other segments. This may be instructions and information about revolving documentary credits and other supplementary information.

0080 Segment Group 1: FII-RFF-CTA-COM

A group of segments identifying the financial institutions and account numbers involved in the documentary credit, their functions and notification references.

0090 FII, Financial institution information

A segment identifying the financial institution(s) associated with the documentary credit, in coded or uncoded form, their functions and account numbers involved.

Identification of the Applicant's Bank is mandatory for the DOCAPP message.

0100 RFF, Reference

A segment specifying reference numbers of parties specified in the leading FII segment.

0110 CTA, Contact information

A segment identifying a person or a department for the party specified in the leading FII segment to whom communication should be directed.

0120 COM, Communication contact

A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment.

0130 Segment Group 2: NAD-RFF-CTA-COM

A group of segments identifying the name and address of each non-financial party involved in the transaction, their functions and notification references.

0140 NAD, Name and address

A segment identifying names and addresses of the parties associated with the documentary credit, in coded or uncoded form, and their functions.

Identification of the Applicant and Beneficiary is mandatory for the DOCAPP message.

0150 RFF, Reference

A segment specifying reference numbers of parties specified in the leading NAD segment.

0160 CTA, Contact information

A segment identifying a person or a department for the party specified in the leading NAD segment to whom communication should be directed.

0170 COM, Communication contact

A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment.

0180 Segment Group 3: DTM-LOC

A group of segments specifying the expiry date of the documentary credit and, if applicable, the place where the documentary credit expires for the presentation of the required documents.

0190 DTM, Date/time/period

A segment specifying the expiry date of the documentary credit.

0200 LOC, Place/location identification

A segment specifying the place where the documentary credit expires for the presentation of the required documents.

0210 Segment Group 4: MOA-SG5

A group of segments specifying the amount and currency of the documentary credit and, if applicable, any additional amounts covered under the documentary credit. It may also specify the tolerance or specification of the amount(s).

0220 MOA, Monetary amount

A segment specifying the amount and currency of the documentary credit and, if applicable, any additional amounts covered under the documentary credit.

Specification of the documentary credit amount is mandatory for the DOCAPP message.

0230 Segment Group 5: ALC-QTY-PCD

A group of segments specifying the tolerance or specification of the amount(s) specified in Segment Group 4.

0240 ALC, Allowance or charge

A segment specifying the tolerance or specification of the amount(s) specified in Segment Group 4.

0250 QTY, Quantity

A segment specifying the amount tolerance in monetary amount.

0260 PCD, Percentage details

A segment specifying the amount tolerance in percentage.

0270 Segment Group 6: LOC-DTM

A group of segments specifying from where and to where the shipment(s)under the documentary credit must be made and relevant dates for the transport of goods.

0280 LOC, Place/location identification

A segment specifying from where and to where shipment(s) under the documentary credit must be made.

0290 DTM, Date/time/period

A segment specifying the date or period of shipment.

0300 Segment Group 7: PAI-FII-LOC

A group of segments specifying with whom the documentary credit is available.

0310 PAI, Payment instructions

A segment specifying with whom the documentary credit is available.

0320 FII, Financial institution information

A segment identifying, when necessary, the named bank with whom the documentary credit is available in coded or uncoded form.

0330 LOC, Place/location identification

A segment identifying the city and/or country where the documentary credit is available with any bank.

0340 Segment Group 8: PAT-NAD-DTM-MOA-PCD-FTX

A group of segments specifying the method of availability of the documentary credit.

0350 PAT, Payment terms basis

A segment specifying the method of availability. It may also specify at which maturity date payment is to be made and how the maturity date is to be determined as well as on whom draft(s) must be drawn and indicate at which usance such time draft(s) must be drawn.

0360 NAD, Name and address

A segment identifying, when necessary, the party on whom drafts must be drawn.

0370 DTM, Date/time/period

A segment specifying, when necessary, a specific maturity date.

0380 MOA, Monetary amount

A segment specifying in those cases that the documentary credit should be available by mixed payment (e.g. sight payment and deferred payment) the part of the documentary credit amount that is payable by sight payment, deferred payment, etc.

0390 PCD, Percentage details

A segment specifying in those cases that the documentary credit should be available by mixed payment (e.g. sight payment and deferred payment) the part of the documentary credit amount in percentage which is payable by sight payment, deferred payment, etc.

0400 FTX, Free text

A segment specifying how the maturity date is to be determined or indicate at which usance time draft(s) must be drawn in uncoded form.

0410 Segment Group 9: TOD-LOC

A group of segments indicating the terms of delivery.

0420 TOD, Terms of delivery

A segment identifying the terms of delivery.

0430 LOC, Place/location identification

A segment identifying locations relevant to the terms of delivery specified in the leading TOD segment.

0440 Segment Group 10: TSR-LOC

A group of segments specifying generic instructions about transhipments and partial shipments and/or drawings under the documentary credit.

0450 TSR, Transport service requirements

A segment specifying whether transhipments and/or partial shipments and/or drawings are allowed or not.

0460 LOC, Place/location identification

A segment identifying a certain city and/or country where transhipments are restricted.

0470 Segment Group 11: AGR-MOA-PCD-LOC-FTX

A group of segments specifying the risks covered under an insurance certificate or an insurance policy.

0480 AGR, Agreement identification

A segment specifying the insured risks in coded form.

0490 MOA, Monetary amount

A segment specifying the value of insurance for an insurance certificate or an insurance policy in monetary amount.

0500 PCD, Percentage details

A segment specifying the value of insurance for an insurance certificate or an insurance policy in percentage.

0510 LOC, Place/location identification

A segment identifying the city and/or country where claims under an insurance certificate or an insurance policy are payable.

0520 FTX, Free text

A segment specifying the insured risks in uncoded form.

0530 Segment Group 12: INP-FTX-DTM

A group of segments specifying special instructions and related information from the Applicant to parties identified in Segment Group 1 and/or Segment Group 2.

0540 INP, Parties to instruction

A segment identifying the party which is to carry out the instruction and the party to be contacted followed by the instruction in coded form.

0550 FTX, Free text

A segment specifying instructions in uncoded form.

0560 DTM, Date/time/period

A segment specifying the earliest and latest dates and/or times by which the specified instructions must be carried out. It will be repeated when more than one date or time is to be provided.

0570 Segment Group 13: GIS-NAD-FTX

A group of segments providing special information not covered by other segments, for use by central and regulatory authorities requiring statistical and other types of data. It includes identification of the authority for which the information is intended followed by free text information.

0580 GIS, General indicator

A segment identifying what processing should be completed by regulatory authorities.

0590 NAD, Name and address

A segment identifying the central/regulatory authority in coded or uncoded form.

0600 FTX, Free text

A segment specifying supplementary information for the central/regulatory authority in uncoded form.


4.1.2. Detail section

Information to be provided in the Detail Section:

0610 Segment group 14: RFF-DTM-FTX-SG15 A group of segments giving references and where necessary, their dates, relating to the description of goods or services (e.g. purchase order, delivery contract) followed by the description of goods or services in coded or uncoded form.

0620 RFF, Reference

A segment specifying the reference number of a purchase order, delivery contract, etc.

0630 DTM, Date/time/period

A segment specifying the date related to the reference number specified in the leading RFF segment.

0640 FTX, Free text

A segment specifying the description of goods or services in free text form.

0650 Segment Group 15: LIN-IMD-MEA-QTY-PCD-SG16-SG17-SG18-SG19

A group of segments providing the description of goods or services in coded form. It may also include relevant pricing information, identification of the packaging, identification of the mode and means of transport, location and relevant dates for transportation as well as terms of delivery.

0660 LIN, Line item

A segment identifying the line item by the line number and identifying the product or service.

0670 IMD, Item description

A segment for describing the product or service as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

0680 MEA, Measurements

A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurement must refer to the product in its unpacked form (e.g. plastic film thickness, length, weight).

0690 QTY, Quantity

A segment identifying the product quantities.

0700 PCD, Percentage details

A segment specifying the strength or yield of a product as a percentage (e.g. 80% to indicate the strength of an acid).

0710 Segment Group 16: PRI-MOA

A group of segments identifying the relevant pricing information for the goods or services.

0720 PRI, Price details

A segment to specify the price type and amount. The price used in calculation of the line amount will be identified as 'Unit Price'.

0730 MOA, Monetary amount

A segment giving the total amount for the goods or services.

0740 Segment Group 17: PAC-MEA-PCI

A group of segments identifying the packaging, physical dimensions and marks and number for goods referenced in the line item.

0750 PAC, Package

A segment specifying the number of packages and the physical type of packaging for the line item (e.g. pallet type).

0760 MEA, Measurements

A segment specifying physical measurements of packages described in the leading PAC segment (e.g. cube or gross weight).

0770 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the leading PAC segment.

0780 Segment Group 18: TDT-LOC-DTM

A group of segments identifying the mode and means of transport, location and relevant dates for transportation, relating to the line item, where this is different to or not specified in Segment Group 17.

0790 TDT, Details of transport

A segment specifying the mode and means of transport for the goods item.

0800 LOC, Place/location identification

A segment identifying locations relevant to the transport specified in the leading TDT segment.

0810 DTM, Date/time/period

A segment identifying the shipping date for the specified location in the associated LOC segment.

0820 Segment Group 19: TOD-LOC

A group of segments indicating the terms of delivery for the line item where this is different to or not specified in Segment Group 18.

0830 TOD, Terms of delivery

A segment identifying the terms of delivery.

0840 LOC, Place/location identification

A segment identifying locations relevant to the terms of delivery specified in the leading TOD segment.

0850 Segment Group 20: DOC-MOA-PCD-FTX-SG21

A group of segments specifying the documents required under the documentary credit and the requirements for each document. It may also identify party(ies) related to these requirements.

0860 DOC, Document/message details

A segment specifying the documents required under the documentary credit. It may also specify, where necessary, the number of copies and originals of document required.

0870 MOA, Monetary amount

A segment specifying, when necessary, the amount of a debit or credit note.

0880 PCD, Percentage details

A segment specifying, when necessary, the percentage of a debit or credit note.

0890 FTX, Free text

A segment specifying documentary requirements in uncoded form.

0900 Segment Group 21: ALI-SG22

A segment group specifying the documentary requirements in coded form for documents specified in the DOC segment of Segment Group 12.

0910 ALI, Additional information

A segment specifying the documentary requirements in coded form and, where necessary, the country of origin.

0920 Segment Group 22: NAD-CTA-COM

A group of segments identifying party(ies) related to the ALI segment in Segment Group 13. It may also include contact information about each party, when necessary.

0930 NAD, Name and address

A segment identifying party(ies) related to the ALI segment in segment group 3, in coded or uncoded form, and their functions.

0940 CTA, Contact information

A segment identifying a person or a department for the party specified in the leading NAD segment to whom communication should be directed.

0950 COM, Communication contact

A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment.


4.1.3. Summary section

Information to be provided in the Summary section:

0960 Segment group 23: AUT-DTM A group of segments specifying details of any authentication (validation) procedures applied to the DOCAPP message.

0970 AUT, Authentication result

A segment specifying details of any authentication (validation) procedures applied to the DOCAPP message.

0980 DTM, Date/time/period

A segment identifying the validation date/time.

0990 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


4.2. Data segment index (Alphabetical sequence by tag)

AGR Agreement identification
ALC Allowance or charge
ALI Additional information
AUT Authentication result
BGM Beginning of message
BUS Business function
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
FCA Financial charges allocation
FII Financial institution information
FTX Free text
GIS General indicator
IMD Item description
INP Parties to instruction
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
PAT Payment terms basis
PCD Percentage details
PCI Package identification
PRI Price details
QTY Quantity
RFF Reference
TDT Details of transport
TOD Terms of delivery
TSR Transport service requirements
UNH Message header
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─BUS Business function ×1 (M)
├─INP Parties to instruction ×5 (M)
├─FCA Financial charges allocation ×3 (M)
├─DTM Date/time/period ×2 (C)
├─FTX Free text ×3 (C)
├─Segment Group 1 ×5 (M)
├─FII Financial institution information ×1 (M)
├─RFF Reference ×2 (C)
├─CTA Contact information ×1 (C)
└─COM Communication contact ×5 (C)
├─Segment Group 2 ×9 (M)
├─NAD Name and address ×1 (M)
├─RFF Reference ×1 (C)
├─CTA Contact information ×1 (C)
└─COM Communication contact ×5 (C)
├─Segment Group 3 ×1 (M)
├─DTM Date/time/period ×1 (M)
└─LOC Place/location identification ×1 (C)
├─Segment Group 4 ×5 (M)
├─MOA Monetary amount ×1 (M)
└─Segment Group 5 ×1 (C)
──├─ALC Allowance or charge ×1 (M)
──├─QTY Quantity ×1 (C)
──└─PCD Percentage details ×1 (C)
├─Segment Group 6 ×3 (C)
├─LOC Place/location identification ×1 (M)
└─DTM Date/time/period ×1 (C)
├─Segment Group 7 ×1 (C)
├─PAI Payment instructions ×1 (M)
├─FII Financial institution information ×1 (C)
└─LOC Place/location identification ×1 (C)
├─Segment Group 8 ×5 (C)
├─PAT Payment terms basis ×1 (M)
├─NAD Name and address ×1 (C)
├─DTM Date/time/period ×1 (C)
├─MOA Monetary amount ×1 (C)
├─PCD Percentage details ×1 (C)
└─FTX Free text ×1 (C)
├─Segment Group 9 ×1 (C)
├─TOD Terms of delivery ×1 (M)
└─LOC Place/location identification ×1 (C)
├─Segment Group 10 ×1 (C)
├─TSR Transport service requirements ×1 (M)
└─LOC Place/location identification ×1 (C)
├─Segment Group 11 ×1 (C)
├─AGR Agreement identification ×1 (M)
├─MOA Monetary amount ×1 (C)
├─PCD Percentage details ×1 (C)
├─LOC Place/location identification ×1 (C)
└─FTX Free text ×1 (C)
├─Segment Group 12 ×5 (C)
├─INP Parties to instruction ×1 (M)
├─FTX Free text ×1 (C)
└─DTM Date/time/period ×2 (C)
├─Segment Group 13 ×2 (C)
├─GIS General indicator ×1 (M)
├─NAD Name and address ×1 (M)
└─FTX Free text ×6 (M)
├─Segment Group 14 ×99 (M)
├─RFF Reference ×1 (M)
├─DTM Date/time/period ×1 (C)
├─FTX Free text ×1 (C)
└─Segment Group 15 ×9 (C)
──├─LIN Line item ×1 (M)
──├─IMD Item description ×1 (C)
──├─MEA Measurements ×1 (C)
──├─QTY Quantity ×1 (C)
──├─PCD Percentage details ×1 (C)
──├─Segment Group 16 ×1 (C)
──├─PRI Price details ×1 (M)
──└─MOA Monetary amount ×1 (C)
──├─Segment Group 17 ×1 (C)
──├─PAC Package ×1 (M)
──├─MEA Measurements ×1 (C)
──└─PCI Package identification ×1 (C)
──├─Segment Group 18 ×1 (C)
──├─TDT Details of transport ×1 (M)
──├─LOC Place/location identification ×3 (C)
──└─DTM Date/time/period ×1 (C)
──└─Segment Group 19 ×1 (C)
────├─TOD Terms of delivery ×1 (M)
────└─LOC Place/location identification ×1 (C)
├─Segment Group 20 ×20 (M)
├─DOC Document/message details ×1 (M)
├─MOA Monetary amount ×1 (C)
├─PCD Percentage details ×1 (C)
├─FTX Free text ×1 (C)
└─Segment Group 21 ×9 (C)
──├─ALI Additional information ×1 (M)
──└─Segment Group 22 ×3 (C)
────├─NAD Name and address ×1 (M)
────├─CTA Contact information ×1 (C)
────└─COM Communication contact ×5 (C)
├─Segment Group 23 ×1 (C)
├─AUT Authentication result ×1 (M)
└─DTM Date/time/period ×1 (C)
└─UNT Message trailer ×1 (M)

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