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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Job order modification message

Version:D
Release:03B
Contr. Agency:UN
Revision:2
Date:2003-12-22
SOURCE:TBG11 Social Security, Employment and Education

CONTENTS
Job order modification message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Segment clarification
      1. Header section
      2. Detail section
    2. Segment index (alphabetical sequence by tag)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Job order modification message (JOBMOD) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional definition

A message specifying modifications of a previously sent Job Order Message of one or more offered jobs or vacancies in an enterprise or organization. The Job Order Modification Message is transmitted from an employer or employment agency to an employment office. The information and the changes detailed in the message are related to profession, experiences, salaries, education, work and contract conditions.


1.2. Field of application

The Job order modification message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles

The intention of the message is to provide modifications and detailed information for one or more jobs or vacancies offered by an employer. A Job Order Modification Message is transmitted from an employer or employment agency to an employment agency. A Job Order Modification Message may contain detailed information about the requirements of an applicant for the job, e.g. age, sex, occupation or occupation type, location of the job, education, knowledge, experiences. A Job Order Modification Message may also contain detailed information of the remuneration offered, a job application and/or arrangements for an interview.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Segment clarification

This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates and times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Job order modification message is JOBMOD.

Note: Job order modification messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065JOBMOD
0052D
005403B
0051UN

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the job order modification by means of its type and number and, when necessary, its function, e.g. change, deletion, addition.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the document date. The Date/time/period segment within other Segment groups should be used whenever the date or time or period requires to be logically related to another specified data item.

0040 Segment Group 1: PNA-ADR-LOC-DTM-SG2

A group of segments identifying the parties with associated information.

0050 PNA, Party identification

A segment identifying names of the parties, in coded or clear form, and their functions relevant to the Job Order Modification Message. Identification of the enterprise and the job administration parties is mandatory for the Job Order Modification Message. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, thus only the coded identification is required, but a job center or a job application address (interview) may vary and would have to be clearly specified, preferably in structured format.

0060 ADR, Address

A segment giving the address of the relevant party.

0070 LOC, Place/location identification

A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number.

0080 DTM, Date/time/period

A segment specifying the date or time.

0090 Segment Group 2: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the PNA segment.

0100 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0110 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone-number, fax-number, telex-number.

0120 Segment Group 3: RFF-DTM

A group of segments for giving references and, where necessary, their dates, relating to the whole message.

0130 RFF, Reference

A segment identifying the reference by its number related to the whole message.

0140 DTM, Date/time/period

A segment specifying the date or time related to the reference.

0150 Segment Group 4: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information relevant for the whole message.

0160 GEI, Processing information

A segment specifying general indicators for the whole message.

0170 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.


4.1.2. Detail section

Information to be provided in the Detail section:

0180 UNS, Section control

A mandatory service segment placed before the first user segment in the detail section to avoid segment collision.

0190 Segment Group 5: RFF-DTM-QTY-SG6-SG7-SG8-SG9-SG10-SG13-SG17

A group of segments providing details of the individual job or vacancy offered or modified. There must be at least one occurrence of Segment group 5 within a Job Order Modification Message. This Segment group may be repeated to give information about several other jobs or vacancies offered or modified. The Segment group 5 gives information about the required profession and may give additional requirements of the job, the remuneration and the arrangements for an application or interview.

0200 RFF, Reference

A segment identifying the job offered or modified by a number given by the enterprise, e.g. job order or job modification number of the enterprise.

0210 DTM, Date/time/period

A segment specifying date, and when relevant, time relating to the job offered or modified. Examples of the use of this DTM segment are: order date and/or time (of the enterprise), expire date (of the job offer), required starting date of the job.

0220 QTY, Quantity

A segment identifying the number of vacancies.

0230 Segment Group 6: PNA-DTM-LOC-NAT-PDI-DOC

A segment identifying personal information regarding a job order.

0240 PNA, Party identification

A segment identifying a required person by his or her function.

0250 DTM, Date/time/period

A segment specifying requested limits regarding date of birth.

0260 LOC, Place/location identification

A segment specifying the country and/or place of residence requested for a person related to the job ordered.

0270 NAT, Nationality

A segment indication a requested nationality for a job.

0280 PDI, Person demographic information

A segment indicating requirements relating to gender or marital status for a proposed job.

0290 DOC, Document/message details

A segment indicating which type of document (s) an applicant must have in his possession.

0300 Segment Group 7: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the job offered or modified.

0310 GEI, Processing information

A segment specifying general indicators related to the job offered or modified, e.g. change, deletion, addition. The code may indicate that in Segment group 5 a change or a deletion was given. The change or deletion must be recognized by the receivers application program.

0320 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0330 Segment Group 8: RFF-DTM

A group of segments for giving references and, where necessary, their dates, relevant to the job offered or modified. The reference segment is given only when the job administration has given a Job Order Confirmation Message.

0340 RFF, Reference

A segment for specifying references relevant to the job offered or modified, e.g. job order number of the job administration.

0350 DTM, Date/time/period

A segment specifying the date or time related to the reference.

0360 Segment Group 9: RCS-RFF-DTM-FTX

A group of segments identifying requirements or conditions for the job offered or modified.

0370 RCS, Requirements and conditions

A segment to give, in coded form, requirements of a job offered or modified.

0380 RFF, Reference

A segment identifying the referenced document by its number and, where appropriate, a line number.

0390 DTM, Date/time/period

A segment indicating the date and/or time details relating to the references.

0400 FTX, Free text

A segment with free text information for the requirements of the job offered or modified, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments, e.g. advertisement of the job. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0410 Segment Group 10: EMP-LOC-SG11-SG12

A group of segments identifying a profession for the required job and attributes, such as education and experience.

0420 EMP, Employment details

A segment to identify the related area or sector of a qualification, in coded or clear form, related to the job offered or modified.

0430 LOC, Place/location identification

A segment indicating the location, where the job should be performed.

0440 Segment Group 11: ATT-FTX-PTY

A group of segments giving coded information about requirements for the profession or job offered or modified regarding educational qualifications and experience and, when necessary, priority of the information and additional textual information.

0450 ATT, Attribute

A segment identifying, in coded form, the requirements of the profession or job offered or modified. The codes are related to education, job experience, special knowledge and required qualifications.

0460 FTX, Free text

A segment with free text information for special knowledge, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0470 PTY, Priority

A segment identifying the priority of requirements for a job offered.

0480 Segment Group 12: LAN-GEI

A group of segments giving information about languages and experiences of languages.

0490 LAN, Language

A segment specifying a language in coded or clear form.

0500 GEI, Processing information

A segment specifying general indicators of the experience of a language.

0510 Segment Group 13: SAL-FTX-DTM-SG14-SG15-SG16

A group of segments giving information about the type and the basic conditions of the remuneration offered. It may contain a remuneration amount or a remuneration range and additional remuneration benefits.

0520 SAL, Remuneration type identification

A segment identifying the type of the remuneration offered and, if required, the name of the remuneration type or contract.

0530 FTX, Free text

A segment with free text information for the remuneration type or contract, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0540 DTM, Date/time/period

A segment specifying the dates and/or times related to the remuneration offered.

0550 Segment Group 14: ATT-FTX

A group of segments giving attribute information, in coded form, for the remuneration offered and, where necessary, additional textual information.

0560 ATT, Attribute

A segment identifying, in coded form, additional remuneration information and other benefits offered. The codes are related to working conditions, working time, employment contract, piece of work and remuneration benefits.

0570 FTX, Free text

A segment with free text information for additional remuneration benefits, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0580 Segment Group 15: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the remuneration offered.

0590 GEI, Processing information

A segment specifying general indicators related to the remuneration offered.

0600 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0610 Segment Group 16: MOA-RNG-FTX

A group of segments specifying the type and the amount of the remuneration or a remuneration range offered.

0620 MOA, Monetary amount

A segment giving information about the type and the amount of the remuneration offered.

0630 RNG, Range details

A segment to identify a remuneration range for the offered job, when an exact remuneration amount in the MOA segment is not available. The remuneration range is related to the type of remuneration in the MOA segment.

0640 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0650 Segment Group 17: PNA-ADR-GEI-LOC-FTX-SG18-SG19

A group of segments identifying the parties involved with an application or interview of a person for the job with associated information.

0660 PNA, Party identification

A segment identifying names of the parties, in coded or clear form, and their functions relevant to an application or interview. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, only the coded identification is required, but a job center, an application or interview address may vary and would have to be clearly specified, preferably in structured format.

0670 ADR, Address

A segment identifying the address of the party.

0680 GEI, Processing information

A segment specifying an indicator related to an application or interview of a person for this job, e.g. personal, written.

0690 LOC, Place/location identification

A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number for an interview.

0700 FTX, Free text

A segment with free text information for arrangements for an application or interview, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0710 Segment Group 18: DTM-FTX

A group of segments for giving date and time information for the application or interview and, when required, additional textual information.

0720 DTM, Date/time/period

A segment specifying the date and/or time for the application or interview of a person for the job offered or modified.

0730 FTX, Free text

A segment with free text information for the date and time of the application or interview, in coded or clear form, used when additional information is needed but cannot be accommodated within the DTM segment. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0740 Segment Group 19: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the PNA segment, e.g. person in the personnel department.

0750 CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

0760 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone-number, fax-number, telex-number.

0770 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.


4.2. Segment index (alphabetical sequence by tag)

ADR Address
ATT Attribute
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FTX Free text
GEI Processing information
LAN Language
LOC Place/location identification
MOA Monetary amount
NAT Nationality
PDI Person demographic information
PNA Party identification
PTY Priority
QTY Quantity
RCS Requirements and conditions
RFF Reference
RNG Range details
SAL Remuneration type identification
UNH Message header
UNS Section control
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×2 (M)
├─Segment Group 1 ×99 (C)
├─PNA Party identification ×1 (M)
├─ADR Address ×1 (C)
├─LOC Place/location identification ×5 (C)
├─DTM Date/time/period ×5 (C)
└─Segment Group 2 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 3 ×5 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 4 ×5 (C)
├─GEI Processing information ×1 (M)
└─FTX Free text ×1 (C)
├─UNS Section control ×1 (M)
├─Segment Group 5 ×999 (M)
├─RFF Reference ×1 (M)
├─DTM Date/time/period ×5 (M)
├─QTY Quantity ×1 (C)
├─Segment Group 6 ×1 (C)
├─PNA Party identification ×1 (M)
├─DTM Date/time/period ×2 (C)
├─LOC Place/location identification ×1 (C)
├─NAT Nationality ×9 (C)
├─PDI Person demographic information ×1 (C)
└─DOC Document/message details ×9 (C)
├─Segment Group 7 ×5 (C)
├─GEI Processing information ×1 (M)
└─FTX Free text ×1 (C)
├─Segment Group 8 ×5 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 9 ×1 (C)
├─RCS Requirements and conditions ×1 (M)
├─RFF Reference ×5 (C)
├─DTM Date/time/period ×5 (C)
└─FTX Free text ×5 (C)
├─Segment Group 10 ×1 (M)
├─EMP Employment details ×1 (M)
├─LOC Place/location identification ×1 (C)
├─Segment Group 11 ×20 (C)
├─ATT Attribute ×1 (M)
├─FTX Free text ×1 (C)
└─PTY Priority ×1 (C)
└─Segment Group 12 ×10 (C)
──├─LAN Language ×1 (M)
──└─GEI Processing information ×1 (C)
├─Segment Group 13 ×1 (C)
├─SAL Remuneration type identification ×1 (M)
├─FTX Free text ×1 (C)
├─DTM Date/time/period ×2 (C)
├─Segment Group 14 ×10 (C)
├─ATT Attribute ×1 (M)
└─FTX Free text ×1 (C)
├─Segment Group 15 ×2 (C)
├─GEI Processing information ×1 (M)
└─FTX Free text ×1 (C)
└─Segment Group 16 ×5 (C)
──├─MOA Monetary amount ×1 (M)
──├─RNG Range details ×1 (C)
──└─FTX Free text ×1 (C)
└─Segment Group 17 ×2 (C)
──├─PNA Party identification ×1 (M)
──├─ADR Address ×1 (C)
──├─GEI Processing information ×1 (C)
──├─LOC Place/location identification ×1 (C)
──├─FTX Free text ×1 (C)
──├─Segment Group 18 ×2 (C)
──├─DTM Date/time/period ×1 (M)
──└─FTX Free text ×1 (C)
──└─Segment Group 19 ×5 (C)
────├─CTA Contact information ×1 (M)
────└─COM Communication contact ×5 (C)
└─UNT Message trailer ×1 (M)

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