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UN/EDIFACT
UNITED NATIONS STANDARD MESSAGE (UNSM)

Job application result message

Version:D
Release:03B
Contr. Agency:UN
Revision:2
Date:2003-12-22
SOURCE:TBG11 Social Security, Employment and Education

CONTENTS
Job application result message
  1. INTRODUCTION
  2. SCOPE
    1. Functional definition
    2. Field of application
    3. Principles
  3. REFERENCES
  4. TERMS AND DEFINITIONS
    1. Standard terms and definitions
  5. MESSAGE DEFINITION
    1. Segment clarification
      1. Header section
      2. Detail section
    2. Segment index (alphabetical sequence by tag)
    3. Message structure
      1. Segment table

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction


This message also occurs in the following versions of this standard:
D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Job application result message (JAPRES) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.


1. SCOPE


1.1. Functional definition

A message specifying decisions of an employer related to job applications and interviews and employment or rejections and, when necessary, reasons for the decisions or rejections. The message is transmitted from an employer or employment agency to an employment agency.


1.2. Field of application

The Job application result message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.


1.3. Principles

The intention of the message is to provide detailed information of results or decisions of an employer related to a job application or an interview. A Job Application Result Message may contain detailed information of the employment of an applicant, the rejection of an applicant by the employer or the rejection of the offered job by the applicant. In case of the rejection by the applicant, reasons of the rejection can be given. A Job Application Result Message is transmitted from an employer or employment agency to the employment agency. A Job Application Result Message may contain detailed information of more than one job applicant or interview.


2. REFERENCES

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.


3. TERMS AND DEFINITIONS


3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.


4. MESSAGE DEFINITION


4.1. Segment clarification

This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates and times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format.

Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.


4.1.1. Header section

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Job application result message is JAPRES.

Note: Job application result messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element0065JAPRES
0052D
005403B
0051UN

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the job application result by means of its type and number and, when necessary, its function.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the document date. The Date/time/period segment within other Segment groups should be used whenever the date or time or period requires to be logically related to another specified data item.

0040 Segment Group 1: PNA-ADR-LOC-DTM-SG2

A group of segments identifying the parties with associated information.

0050 PNA, Party identification

A segment identifying the name of a person or parties and their function related to the Job Application Result message.

0060 ADR, Address

A segment identifying the address of a person or party and function related to the Job Application Result message.

0070 LOC, Place/location identification

A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number.

0080 DTM, Date/time/period

A segment specifying the date or time.

0090 Segment Group 2: CTA-COM

A group of segments giving contact details of the specific person or department within the party.

0100 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0110 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone-number, fax-number, telex-number.

0120 Segment Group 3: RFF-DTM

A group of segments for giving references and, where necessary, their dates, relating to the whole message.

0130 RFF, Reference

A segment identifying the reference by its number related to the whole message.

0140 DTM, Date/time/period

A segment specifying the date or time related to the reference.

0150 Segment Group 4: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the whole message.

0160 GEI, Processing information

A segment specifying general indicators for the whole message.

0170 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.


4.1.2. Detail section

Information to be provided in the Detail section:

0180 UNS, Section control

A mandatory service segment placed before the first user segment in the detail section to avoid segment collision.

0190 Segment Group 5: RFF-DTM-FTX-SG6-SG7-SG8-SG9-SG13

A group of segments providing details and result of a job application or an interview of an applicant proposed. There must be at least one occurrence of Segment group 5 within a Job Application Result Message. This Segment group may be repeated to give information about results of several other applicants. The Segment group 5 gives information about an applicant and the employment of the applicant. It may give also information about the rejection of an applicant by the enterprise or the rejection of an offered job by the applicant. If the applicant refused the job, the message may contain the reasons.

0200 RFF, Reference

A segment identifying the administrative operation of the job application by a number given by the employment agency, e.g. job order number of an employment agency.

0210 DTM, Date/time/period

A segment specifying date and, when relevant, time relating to the RFF segment. Examples of the use of this DTM segment are: order date or time of the employment agency, date of employment of a person.

0220 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0230 Segment Group 6: PNA-ADR-DTM-LOC-NAT-PDI-DOC

A group of segments providing details of the identity of a proposed applicant.

0240 PNA, Party identification

A segment giving the identity of the applicant in coded or named form.

0250 ADR, Address

A segment identifying the relevant addresses of a person requesting a job.

0260 DTM, Date/time/period

A segment giving the birth date of the applicant.

0270 LOC, Place/location identification

A segment giving the place of birth of the applicant and other places regarding the location of the job.

0280 NAT, Nationality

A segment giving the nationality of the applicant.

0290 PDI, Person demographic information

A segment providing various additional information regarding the applicant.

0300 DOC, Document/message details

A segment indicating documents which permit to identify the applicant.

0310 Segment Group 7: RFF-DTM

A group of segments for giving references and, where necessary, their dates, relevant to job applications.

0320 RFF, Reference

A segment for specifying references relevant to the job application, e.g. order number of the enterprise, number of a job advertisement.

0330 DTM, Date/time/period

A segment specifying the date or time related to the reference.

0340 Segment Group 8: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, related to the result of an application or an interview of a person.

0350 GEI, Processing information

A segment specifying general indicators related to the result of a job application or an interview, e.g. employed, qualifications are not satisfied, experience, rejection by the person.

0360 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0370 Segment Group 9: EMP-LOC-SG10-SG11-SG12

A group of segments identifying the qualification of a person and attributes, such as education and experience.

0380 EMP, Employment details

A segment to identify an employment proposed to an applicant.

0390 LOC, Place/location identification

A segment indicating the location, where the job should be performed.

0400 Segment Group 10: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, related to the rejection of the job by an applicant.

0410 GEI, Processing information

A segment specifying general indicators related to the reasons of the rejection of the job by an applicant, e.g. remuneration, bad working-times, others.

0420 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0430 Segment Group 11: ATT-FTX-PTY

A group of segments giving coded attribute information of a profession or job regarding educational qualifications and experience and, when necessary, priority of the information and additional textual information.

0440 ATT, Attribute

A segment identifying in coded form attributes of a profession or job. The codes are related to education, job experience, special knowledge and required qualifications.

0450 FTX, Free text

A segment with free text information for special knowledge, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0460 PTY, Priority

A segment identifying the priority of requirements for a job.

0470 Segment Group 12: LAN-GEI

A group of segments giving information about languages and experiences of language.

0480 LAN, Language

A segment specifying a language in coded or clear form.

0490 GEI, Processing information

A segment specifying general indicators of the experience of a language.

0500 Segment Group 13: SAL-FTX-DTM-SG14-SG15-SG16

A group of segments giving information about the remuneration type offered and the basic condition of the remuneration. It may contain the remuneration amount or a remuneration range and additional remuneration benefits.

0510 SAL, Remuneration type identification

A segment identifying the type of the remuneration and, if required, the name of the remuneration type or contract.

0520 FTX, Free text

A segment with free text information for the remuneration type or contract, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0530 DTM, Date/time/period

A segment specifying the dates and/or times related to the remuneration.

0540 Segment Group 14: ATT-FTX

A group of segments giving attribute information, in coded form, for the remuneration offered and, where necessary, additional textual information.

0550 ATT, Attribute

A segment identifying in coded form additional remuneration information and other benefits offered. The codes are related to working conditions, working time, employment contract, piece work and remuneration benefits.

0560 FTX, Free text

A segment with free text information for additional remuneration benefits, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0570 Segment Group 15: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the remuneration.

0580 GEI, Processing information

A segment specifying general indicators related to the remuneration.

0590 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0600 Segment Group 16: MOA-RNG-FTX

A group of segments specifying the type and the amount of the remuneration or a remuneration range offered.

0610 MOA, Monetary amount

A segment giving information about the type and the amount of the remuneration for the job.

0620 RNG, Range details

A segment to identify a remuneration range for the job, when an exact remuneration amount in the MOA segment is not available. The remuneration range is related to the type of remuneration in the MOA segment.

0630 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0640 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.


4.2. Segment index (alphabetical sequence by tag)

ADR Address
ATT Attribute
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FTX Free text
GEI Processing information
LAN Language
LOC Place/location identification
MOA Monetary amount
NAT Nationality
PDI Person demographic information
PNA Party identification
PTY Priority
RFF Reference
RNG Range details
SAL Remuneration type identification
UNH Message header
UNS Section control
UNT Message trailer

4.3. Message structure


4.3.1. Segment table

├─UNH Message header ×1 (M)
├─BGM Beginning of message ×1 (M)
├─DTM Date/time/period ×2 (M)
├─Segment Group 1 ×99 (M)
├─PNA Party identification ×1 (M)
├─ADR Address ×1 (C)
├─LOC Place/location identification ×5 (C)
├─DTM Date/time/period ×5 (C)
└─Segment Group 2 ×5 (C)
──├─CTA Contact information ×1 (M)
──└─COM Communication contact ×5 (C)
├─Segment Group 3 ×5 (C)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 4 ×5 (C)
├─GEI Processing information ×1 (M)
└─FTX Free text ×1 (C)
├─UNS Section control ×1 (M)
├─Segment Group 5 ×999 (M)
├─RFF Reference ×1 (M)
├─DTM Date/time/period ×5 (C)
├─FTX Free text ×5 (C)
├─Segment Group 6 ×1 (M)
├─PNA Party identification ×1 (M)
├─ADR Address ×5 (C)
├─DTM Date/time/period ×1 (C)
├─LOC Place/location identification ×5 (C)
├─NAT Nationality ×9 (C)
├─PDI Person demographic information ×1 (C)
└─DOC Document/message details ×9 (C)
├─Segment Group 7 ×99 (M)
├─RFF Reference ×1 (M)
└─DTM Date/time/period ×5 (C)
├─Segment Group 8 ×5 (M)
├─GEI Processing information ×1 (M)
└─FTX Free text ×1 (C)
├─Segment Group 9 ×5 (C)
├─EMP Employment details ×1 (M)
├─LOC Place/location identification ×1 (C)
├─Segment Group 10 ×5 (C)
├─GEI Processing information ×1 (M)
└─FTX Free text ×1 (C)
├─Segment Group 11 ×20 (C)
├─ATT Attribute ×1 (M)
├─FTX Free text ×1 (C)
└─PTY Priority ×1 (C)
└─Segment Group 12 ×10 (C)
──├─LAN Language ×1 (M)
──└─GEI Processing information ×1 (C)
└─Segment Group 13 ×1 (C)
──├─SAL Remuneration type identification ×1 (M)
──├─FTX Free text ×1 (C)
──├─DTM Date/time/period ×2 (C)
──├─Segment Group 14 ×10 (C)
──├─ATT Attribute ×1 (M)
──└─FTX Free text ×1 (C)
──├─Segment Group 15 ×2 (C)
──├─GEI Processing information ×1 (M)
──└─FTX Free text ×1 (C)
──└─Segment Group 16 ×5 (C)
────├─MOA Monetary amount ×1 (M)
────├─RNG Range details ×1 (C)
────└─FTX Free text ×1 (C)
└─UNT Message trailer ×1 (M)

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